Legal Support Specialist

Maricopa County, AZ; Phoenix (AZ); On-site; USD 40,000 - 56,000; Full time

Benefits offered by this job

Tuition reimbursement

Work-life balance

Growth opportunities

Healthcare

Child care benefits

Paid time off

Wellness program

Arizona State Retirement System

Job summary

The Maricopa County Attorney's Office Civil Services Division is seeking a detail-oriented administrative professional to support attorneys and paralegals. You will type and prepare pleadings, manage case files, and coordinate calendars and deposits, ensuring deadlines are met.

Two years of legal experience and knowledge of legal documents are required. A high school diploma or GED is necessary; post-secondary education may substitute for experience.

Qualifications

• Two years of experience in a legal setting and knowledge of legal documents and proceedings.
• High school diploma or GED.
• Post-secondary education may substitute for the required experience.

Responsibilities

• Type and prepare pleadings, subpoenas, documents, correspondence, and/or briefs for court filing.
• Coordinate case files, file documents, and maintain calendars for attorneys.
• Review various types of pleadings and court Minute Entries to accurately track deadlines.
• Use case management software to maintain electronic case files, draft documents, track and calendar deadlines.
• Coordinate and schedule various types of appointments, such as depositions and meetings via video, telephone, or in-person.
• Photocopy and distribute correspondence, notebooks, motions, briefs, files, and other documents as needed.
• Data retrieval using iCIS, PACER, Prolaw, and other databases as needed.
• Hand-delivers and picks up documents on and off-site and distributes mail as needed

Skills

Legal knowledge

Legal experience

Education

High school diploma or GED

Job description

About the Position

This position is responsible for providing specialized administrative and support services to the attorneys and paralegals in the Civil Services Division.

About the Civil Services Division

The Civil Services Division of the Maricopa County Attorney's Office serves as a law firm that provides legal representation and advice to the Maricopa County government, including its elected officials, departments, and employees. Our work involves defending legal actions, lawsuits, and claims brought against County entities, including Section 1983, tort, election, and tax litigation. We also provide legal advice to County officials on various public law topics. Additionally, we process public records requests for the Maricopa County Attorney. Our division has four practice groups: Litigation; Government Advice & Elected Officials; Human Resources, Behavioral Health, & Probate Group; and Appeals, Election Law, Public Records, & Tax.

Proud to Offer

• Work with a greater purpose

• Tuition reimbursement

• Exceptional work-life balance

• Opportunities for growth and development within Maricopa County

• Low-cost, high-value healthcare for you and your qualifying dependents

• Child care benefits including access to our on-site center Maricopa County Kids Club, dedicated to serving Maricopa County families exclusively

• Paid vacation, sick time, and parental leave

• Extensive wellness program, including an incentive

• Enrollment in the Arizona State Retirement System, a defined retirement benefit requiring a 11.98% per paycheck contribution rate that includes a 100% employer match on Day 1

• Want to learn more about the County’s Qualifying and Compensation Philosophy? Follow this link to learn more! Work With Us | Maricopa County, AZ

We Require

• Two years of experience in a legal setting and knowledge of legal documents and proceedings

• High school diploma or GED

• Post-secondary education may substitute for therequiredexperience on a year-for-year basis

Other Requirements

• Valid Arizona driver’s license upon hire

• The Maricopa County Attorney's Office requires a thorough background check of all successful candidates and is authorized to test prospective employees for the presence of illegally accessed drugs. Testing is conducted once an offer has been extended and before placement

We Also Value

• Previous Maricopa County Attorney's Office experience

• Certificate of completion from an accredited secretarial school or legal secretary training program

• Work experience in a private law firm or prosecuting agency as a legal secretary

Job Contributions

• Type and prepare pleadings, subpoenas, documents, correspondence, and/or briefs for court filing

• Coordinate case files, file documents, and maintain calendars for attorneys

• Review various types of pleadings and court Minute Entries to accurately track deadlines

• Use case management software to maintain electronic case files, draft documents, track and calendar deadlines

• Coordinate and schedule various types of appointments, such as depositions and meetings via video, telephone, or in-person

• Photocopy and distribute correspondence, notebooks, motions, briefs, files, and other documents as needed

• Data retrieval using iCIS, PACER, Prolaw, and other databases as needed

• Hand-delivers and picks up documents on and off-site and distributes mail as needed

Working Conditions

• Office setting in a high-volume, fast-paced environment

• Requires long periods of sitting while completing computer activities

• May be required to travel to and from various County locations for meetings and trainings, utilizing personal or County vehicles

• Ability to move up to 20 pounds floor to waist and push/pull up to 20 pounds at a distance of up to 100 feet

• After a successful six-month period after hire, employees are eligible to telework up to 16 hours per week with supervisor approval. The ability to telework depends on the employee’s position and business needs.

Maricopa County is an equal opportunity employer and is committed to providing equal employment opportunities to all applicants. If you require a reasonable accommodation during the application process or to perform the essential functions of the position under the Americans with Disabilities Act (ADA), please contact [e-mail] to initiate the interactive process.