Administrative Specialist

Take2 Consulting, LLC; Oakland (CA); On-site; USD 27,552 - 37,195; Full time

Job summary

A consulting firm is seeking a Technical Recruiter to perform office administration and support civil engineering projects. This entry-level role requires managing documentation and ensuring process efficiency while working onsite in Oakland, CA. Candidates should possess 2-5 years of experience in relevant fields, strong organizational skills, and effective communication abilities. The position offers a salary range between $20.00/hr and $27.00/hr.

Qualifications

• 2-5 years of experience in administrative, analytical, or property management roles.
• Ability to manage high-volume, deadline-driven tasks effectively.
• Willingness to research and resolve complex information inquiries.

Responsibilities

• Manage office administration and facilitate efficient document retrieval.
• Assist in preparing management reports and maintaining calendars.
• Review and verify real property documents such as leases and deeds.

Skills

Attention to detail

Organizational skills

Verbal communication

Written communication

Analytical skills

Problem-solving

Tools

SharePoint

Teams

CAD

Job description

Technical Recruiter @ Take2 Consulting, LLC | Talent Acquisition

Overview

This position involves performing office administration, contract management, and facility operations activities to support civil engineering projects related to property support and asset management. The role requires assisting with business activities, managing documentation, and providing support for real property and lease systems, ensuring accuracy and process efficiency within a public trust environment.

Clearance Requirements

Public Trust clearance is required for this role.

Onsite Requirements

This role is onsite in Oakland, CA, requiring five days per week presence.

Responsibilities

• Manage office administration, including correspondence and filing systems, to facilitate efficient document retrieval.
• Assist in preparing management reports and maintaining calendars of key activities.
• Review and verify real property documents such as leases, deeds, surveys, and transfer of sale documents.
• Add and update ingress data into the USCG Real Property system of record, ensuring accuracy of lease and property information.
• Organize and maintain SharePoint and Teams Document Libraries for ease of access and usability.
• Run ad-hoc reports from SAM to support analysis and documentation.
• Verify timely lease payments and confirm active ingress data accuracy.
• Identify opportunities for process improvement and collaborate with team members to implement changes.
• Support civil engineering projects by reviewing CAD drawings, land surveys, and property documents when relevant.

Qualifications

• 2-5 years of experience in administrative, analytical, or property management roles.
• Exceptional attention to detail and organizational skills.
• Ability to manage high-volume, deadline-driven tasks effectively.
• Effective written and verbal communication skills.
• Willingness to research and resolve complex information inquiries.
• Experience with CAD or similar systems is a significant plus.
• Internal audit or civil engineering background is helpful but not mandatory.
• Ability to work independently and prioritize tasks efficiently.

Desired Skills

• Strong proficiency with SharePoint, Teams, or similar document management platforms.
• Experience with real property systems or lease management.
• Analytical skills for running reports and supporting data analysis.
• Problem-solving skills to identify and implement process improvements.

Seniority level

• Entry level>

Employment type

• Contract

Job function

• Administrative
• Staffing and Recruiting

Base pay range: $20.00/hr - $27.00/hr

Direct message the job poster from Take2 Consulting, LLC