Administrative Specialist

Precious Plate; Industry (TX); On-site; USD 28,000 - 41,000; Full time

Benefits offered by this job

Benefits package

Company provided uniforms

401(k) with company match

Paid holidays

Job summary

Precious Plate in Texas is seeking an Administrative Specialist to greet visitors, handle receptionist duties, and provide administrative support to HR and Maintenance. This is a full-time role with standard hours, reporting to the HR Manager and Facilities Manager.

You will manage phones, mail, data entry, and supply coordination while maintaining confidentiality and a professional demeanor in a manufacturing office environment.

Qualifications

• Minimum high school diploma or GED
• Experience as a front desk receptionist or administrative role preferred
• Excellent communication, multitasking, and organizational skills
• Ability to maintain confidentiality
• Positive attitude and professional demeanor

Responsibilities

• Greet clients and visitors
• Answer phones and direct calls
• Assist with processing, scanning and filing paperwork
• Assist with mail
• Maintain reception area
• Support HR with updating information and admin tasks
• Manage employee uniforms inventory
• Assist with office equipment inventory
• Update maintenance records and requests in database
• Input data into spreadsheets and reports
• Drive company vehicle to pick up/drop off supplies
• Schedule maintenance vendor appointments
• Arrange lunches and travel for executives
• Follow safety rules and regulations

Skills

Communication

Multitasking

Organizational skills

Confidentiality

Team player

Education

High school diploma or GED

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

The Opportunity

Precious Plate is hiring an Administrative Specialist to join our team. In this role, you will be the first person that staff, clients, and visitors see as they enter our office, so it is essential to create a welcoming atmosphere. You will also complete receptionist tasks, such as answering phones, preparing outgoing mail while also providing administrative support to the Human Resources and Maintenance department. This is a full-time position, working Monday through Friday from 8am – 5pm, reporting to the Human Resources Manager and Facilities Manager.

Essential Duties And Responsibilities

• Greet clients and other visitors to our organization
• Answer phones and direct calls to the appropriate party
• Assist with processing, scanning and filing paperwork for various departments
• Assist with incoming and outgoing mail
• Maintains the Reception area
• Supports Human Resources with maintaining & updating information and other administrative tasks as assigned
• Take inventory of and sort, distribute, and track employee uniforms
• Assist with inventory for copy machines, front conference room, and front office kitchen
• Continuously update maintenance records and requests in the existing database
• Input data into various spreadsheets, maintenance logs, and reports
• Drive company vehicle to various locations to pick up / drop off supplies as needed by maintenance staff
• Schedule various maintenance vendor appointments
• Orders lunches and make dinner/hotel reservations
• Make travel arrangements for executives and assist with their calendars
• Follows all safety rules and regulations

Knowledge, Skills And Abilities

• Minimum high school diploma or GED certificate
• Experience as a front desk receptionist or in an administrative role (strongly preferred)
• Excellent communication, multitasking, and organizational skillsAn understanding of basic computer programs, including Microsoft Word, Excel, PowerPoint and OutlookAbility to maintain confidentiality is a mustPositive attitude and professional demeanorAbility to work as a team player as well as independently

Working Conditions

• Majority of responsibilities will be performed in an office environment
• May be required to occasionally walk through the manufacturing environment

Who We Are

Since 1973, Precious Plate has provided exceptional, selective electroplating services by continually adapting and improving electroplating equipment and processes to the specific needs of a wide variety of manufacturers. We are ISO certified specific to certain quality management and environmental standards. By joining our team, we will empower you to do great work and can provide excellent opportunities for growth in your career with us. Precious Plate, Inc. is an equal opportunity employer.

Our total rewards benefit offering includes, but is not limited to, competitive wages, a comprehensive benefits package covering 90% of medical premiums, promotion opportunities, performance bonuses, 401(k) with company match, PTO, paid holidays, safety shoe/glasses allowance, and company provided uniforms.

Pay

From $25.00 per hour

Job Type

Full-time