Administrative Specialist

HNE; Hicksville (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

HNE seeks a Foreclosure Specialist who is detail-oriented and eager to contribute to meaningful legal work. You will support attorneys across multiple jurisdictions, manage active bankruptcy cases, and gain hands-on experience in mortgage-servicing and creditor’s rights.

You’ll join a firm that invests in its people, offering professional development and opportunities to take on increased responsibility as nationwide growth continues.

Qualifications

• Strong attention to detail and accuracy.
• Excellent written and verbal communication skills.
• Proficiency with computers, document management systems, and Microsoft Office.
• Ability to manage multiple deadlines in a fast-paced environment.
• Strong organizational and time-management skills.

Responsibilities

• Draft core foreclosure pleadings, including Notices, Letters, Deeds, Motions, Complaints, and Judgments for attorney review.
• Maintain meticulous case records to ensure compliance with local court procedures, state laws, investor guidelines, and client requirements.
• Organize, review, and process a high volume of filings and financial documents with accuracy.
• Track deadlines and court timelines across several districts; maintain internal calendars to support attorney schedules.
• Prepare correspondence, case summaries, and updates for clients, court personnel, and internal teams.
• Act as a point of contact for servicers, trustees, outside counsel, and internal teams.
• Assist attorneys by gathering case-relevant information, researching documents, and escalating issues when needed.
• Support overall office workflow and contribute to process improvement as the firm expands.

Skills

Attention to detail

Communication skills

MS Office proficiency

Deadline management

Organizational skills

Tools

Microsoft Office

Document management systems

Job description

We are seeking a Foreclosure Specialist who is detail-oriented, eager to learn, and motivated to contribute to meaningful, high-impact legal work. In this role, you will support attorneys across multiple jurisdictions, manage active bankruptcy cases, and gain hands-on experience in an area of law that plays a critical role in the mortgage-servicing and creditor’s rights industry.

As part of the company's long-established and rapidly expanding multi-state practice, you will gain direct exposure to state courts, creditor-side procedures, and foreclosure case management. This role provides a strong foundation in legal processes, document drafting, case coordination, and regulatory compliance – all essential skills that increase in value as your experience grows.

More importantly, you’ll be joining a firm that invests in its people. You’ll have opportunities to develop professionally, take on increasing responsibility, and broaden your skill set as the firm continues its nationwide growth. Whether your strengths evolve toward document expertise, legal operations, client communication, or deeper subject-matter specialization, this role provides room to learn, contribute, and advance.

You’ll be entering a legal sector that is in high demand, recession-resilient, and expanding nationwide, making this position an excellent starting point for building a long-term, stable, and fulfilling career.

Key Responsibilities

Casework & Legal Support

• Draft core foreclosure pleadings, including Notices, Letters, Deeds, Motions, Complaints, and Judgments for attorney review.
• Maintain meticulous case records to ensure compliance with local court procedures, state laws, investor guidelines, and client requirements.

Workflow & Document Management

• Organize, review, and process a high volume of filings and financial documents with exceptional accuracy.
• Track deadlines and court timelines across several districts; maintain internal calendars to support attorney schedules.
• Prepare correspondence, case summaries, and updates for clients, court personnel, and internal teams.
• Act as a point of contact for servicers, trustees, outside counsel, and internal teams.
• Assist attorneys by gathering case-relevant information, researching documents, and escalating issues when needed.
• Support overall office workflow and contribute to process improvement as the firm continues multi-state expansion.

Desired Skills & Qualifications

Required

• Strong attention to detail and accuracy
• Excellent written and verbal communication skills
• Proficiency with computers, document management systems, and Microsoft Office
• Ability to manage multiple deadlines in a fast-paced environment
• Strong organizational and time-management skills

Preferred

• Experience in bankruptcy, foreclosure, mortgage servicing, or a law-firm environment
• Experience with client portals or case management platforms