Administrative Specialist

ehcc; Escondido (CA); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

ESOP

Profit sharing

Health/Dental premiums paid

Paid vacation

Paid holidays

Life/AD&D/Disability insurance

Retirement plan

Job summary

Erickson-Hall Construction Co. is seeking an Administrative Specialist in Escondido, CA to support project teams with document control, filing, and correspondence. You will learn best practices from an industry innovator and grow your organizational skills in a collaborative environment.

The role requires attention to detail, the ability to multi-task in a busy office, and a proactive mindset. You may back up reception duties as needed, contributing to a team-focused, ESOP-driven culture.

Qualifications

• Excellent attention to details and facility with numbers.
• Ability to prioritize and multi-task in a busy office environment.
• Self-starter with strong multi-tasking and follow-up skills.
• Good judgment, logic, and ability to learn new things quickly.

Responsibilities

• Prepare project documentation and correspondence in accordance with EHCC’s guidelines.
• Maintain document control.
• Maintain both physical and electronic filing system.
• Follow up with responsible parties to obtain/coordinaterequired information.
• Assist in development and assembly of project closeout documents (as-built drawings, operation and maintenance manuals, warranties, etc.).
• Coordinate and follow up with project warranty items.
• Support the management team as required.
• As needed, backup Receptionist duties.

Skills

Communication skills

Teamwork

Organization

Tools

Microsoft Office

Procore

Bluebeam

DocuSign

Job description

Join a Nationwide and Multi-Regional Top Workplace of 2025! Erickson-Hall Construction Co. is an Employee-Owned Company! Our foundation is built around construction done right by people who care, in partnership with people we care about!Please note that this position is based out of Escondido, CA.

As an Administrative Specialist at Erickson-Hall Construction Co. you will grow your skills, knowledge, and learn best practices from an industry innovator.

To be successful in this position you will need to be open to learning, disciplined and systems-driven, detail-oriented, comfortable working independently and have a genuine interest in helping team members with a positive and pro-active attitude.

Duties:

• Prepare project documentation and correspondence in accordance with EHCC’s guidelines
• Maintaindocument control
• Maintainboth physical and electronic filing system
• Follow up with responsible parties to obtain/coordinaterequired information
• Assist in development and assembly of project closeout documents (as-built drawings, operation and maintenance manuals, warranties, etc.)
• Coordinate and follow up with project warranty items
• Support the management team as required
• As needed, backup Receptionistduties

Requirements:

• Excellent attention to details and facility with numbers
• Ability to prioritize and multi-task, in a busy office environment
• Ability to work under minimum supervision & resolve issues independently based on project/company standards and verification of facts prior to releasing documents to client or outside agencies
• Self-starter with strong multi-tasking and follow-up skillsIdentifies and resolves problems in a timely manner
• Good judgment, logic, and ability to learn new things quickly
• Responds to requests for service and assistance
• Superb organizational skills and desire to get it right
• Must have good communication, teamwork, and organizational skills
• Proficient knowledge of Microsoft Office Suite
• Procore, Bluebeam, Docusign and/or construction knowledge a plus
• Typing of at least 65 wpm with emphasis on accuracy

Benefits

• Employee Stock Ownership Plan (ESOP)
• Profit-Sharing
• 100% employer-paid Health/Dentalpremiumsfor team members
• Generous Vacation and Sick Time off
• Nine (9) Paid Holidays - Including your Birthday!
• 100% employer-paid Life, AD&D, and Long-Term Disability insurance
• Retirement plans with company contribution

• Subsidizedtuition on Child Care
• Health/Dependent care FSA's
• Making a difference in the communities you serve

Acknowledgments

Erickson-Hall Construction Co. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any of the following, whether actual or perceived or based upon identification or association: race, color, religious creed, national origin, ancestry, age, medical condition, pregnancy or childbirth (and related medical conditions), physical or mental disability, genetic information, sex, gender (including gender identity and gender expression), sexual orientation, marital status, registered domestic partner status, military status, veteran status, political activity or affiliation or any other basis protected by law.