Administrative Specialist

Link Engineering Company; East Liberty (OH); On-site; USD 50,000 - 65,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life & AD&D insurance

Flexible spending accounts

Paid holidays and vacation

401(k) with company match

Job summary

Link Engineering Company (LINK) is seeking an Administrative Specialist to perform cross-functional duties including job creation, purchasing, billing, DOT compliance, fleet management support, and HR liaison activities from East Liberty, OH. The role requires strong organization, communication, and confidentiality, with overtime and occasional travel.

We value a proactive team player with at least 5 years’ office experience and a high school diploma or GED.

Qualifications

• High School diploma or GED.
• Minimum of 5 years relevant office experience.

Responsibilities

• Perform general office duties: ordering supplies, records, shipping/receiving, and reception.
• Create, manage, and close-out jobs (Sales Orders); provide labor and material data for billing.
• Manage purchasing activities; allocate expenses to proper accounts or job numbers.
• Ensure DOT regulatory compliance for all Link vehicles and CDL management.
• Coordinate fleet management services remotely for the LCVT unit; schedule, track expenses, and handle billing.
• Serve as HR liaison; assist onboarding and communicate with HR.
• Adhere to LINK core values: Can-Do Attitude, Courage, Commitment, Humility and Accountability.

Skills

Communication skills

Teamwork

Time management

Microsoft Office

Epicor ERP

ERoad

Docstar

HubSpot CRM

LabLINK

Driver's license

Education

High School diploma or GED

Tools

Microsoft Office

Epicor ERP

EROAD

Docstar

HubSpot CRM

LabLINK

Job description

Discover Your Potential. Pursue Your Passion.

Do you want to be part of Link Group?

At LINK, we value our diverse and talented group of employees, and are committed to offering a positive work environment that will challenge you to be your best. We are looking for hardworking individuals that carry the same values that we live by each and every day: Commitment, Accountability, Can-Do Attitude, Courage and Humility.

As a LINK employee, you have access to a package of benefits, including Medical, Dental and Vision Insurance, Life & AD&D insurance, flexible spending accounts, paid holidays and vacation time-off. Our retirement plan includes a 401(k) plan with a company match.

Link is an equal opportunity employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, sexual orientation, gender identity, disability status, other protected veteran status, and any other protected class under law.

Accessibility for Applicants with Disabilities: If you need a reasonable accommodation for the online application process due to a disability please call 1-734-453-0800. Please provide your contact information and details about the posted position of interest. Only inquiries regarding assistance for those who need an accommodation with the online application process due to a disability will be returned.

Position:Administrative Specialist

Location: East Liberty, OH

Job Id:2862

# of Openings:1

Administrative Specialist - Plymouth, MI

Link Engineering Company (LINK) is a premier designer and manufacturer of precision test equipment, we specialize in developing customized solutions for Automotive, Aviation, Off-Highway, Rail and Civil Engineering industries. We are headquartered in Plymouth, Michigan, and maintain testing laboratories, manufacturing, and support facilities around the globe.

Established in 1935, we have been a family-owned company for generations, we treat our customers and employees as if they are part of our family. We set our employees up for success, as they are given constant opportunities to learn and develop new skills. As many of our team members have been with LINK for a generation or more, the LINK team is equipped with a wealth of knowledge, providing decades of hands‑on experience and out‑of‑the‑box thinking to OEM’s and suppliers everywhere.

We are looking for a talented Administrative Specialistyou will be responsible for a variety of cross‑functional tasks including, but not limited to, the following: job creation & management, purchasing, billing/accounting, DOT regulation compliance, customer‑facing vehicle fleet management support, and being the local Human Resources champion & liaison.

Main Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records, assisting with shipping/receiving activities, and reception of visitors to the facility.
• Create, manage, and close‑out jobs (Sales Orders) as they are created & executed. This will also include providing labor & material cost data to the Engineering team for job billing and submitting monthly billing data to Accounting for invoicing purposes.
• Manage purchasing activities for the facility, ensuring that expenses are applied to proper accounts and/or job numbers.
• Ensure administrative Department of Transportation (DOT) regulation compliance for all vehicles that run the Link Engineering DOT number on public roads. Support employees with Commercial Driver’s License (CDL) management and upkeep.
• Be the customer‑facing project coordinator for fleet management services provided by the LCVT business unit. This includes vehicle & driver scheduling, expense tracking & reporting, vehicle lease management, EROAD log monitoring, monthly customer billing, and general customer service to the client(s). This task is to be performed remotely, regardless of the customer’s location.
• Act as the local champion and liaison of the Human Resources team. Assist with on‑boarding activities, have a working knowledge of the Link Engineering Employee Handbook and benefits package in order to assist employees, and communicate on a regular basis with the corporate HR team.
• All other related duties as assigned.
• Possess mental faculties consistent with performing the minimum requirements of the job.
• Adhere and perform all duties aligned with the core values of the LINK Group organization, Can-Do Attitude, Courage, Commitment, Humility and Accountability.

Qualifications:

• High School diploma or GED
• A minimum of 5 years relevant work experience in an office environment

Knowledge, Skills & Abilities:

• Strong verbal, written, and interpersonal communication skills
• Able to handle multiple projects simultaneously and work well under pressure
• Ability to work well in a Team environment
• Proficient in Microsoft Office, Epicor ERP, EROAD, Docstar, HubSpot CRM, and LabLINK
• Possess a high degree of professionalism and confidentiality
• Valid driver’s license with a clean driving record

Physical Requirements :

• Ability to speak verbally, and read in English
• Ability to walk.
• Ability to see with corrective lenses.
• Ability to hear.
• Ability to lift up to 50 pounds.
• Ability to bend, stoop, crouch, reach, hand-eye coordination, and manual dexterity.
• Ability to use a computer.
• Able to work overtime, nights and/or weekends as required.
• Able to travel up to 10% domestically.
• Normal hazards related to working in an office environment.
• Normal hazards related to working in a manufacturing and testing environment.
• Normal hazards related to road and air travel.

LINK is an Equal Employment Opportunity Employer Minorities/Females/Veterans/Disabled. VEVRRA Federal Contractor.

LINK is an E-Verify employer. E-Verify is an internet‑based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employees to electronically verify the employment eligibility of their newly hired employees in the United States.
Accessibility for Applicants with Disabilities: If you need a reasonable accommodation for the online application process due to a disability please call 1-734-453-0800. Please provide your contact information and details about the posted position of interest. Only inquiries regarding assistance for those who need accommodation with the online application process due to a disability will be returned.