Administrative Specialist

Socket.dev; East Liberty (OH); On-site; USD 48,000 - 68,000; Full time

Job summary

Link Engineering Company in Plymouth, Michigan seeks an Administrative Specialist to support cross‑functional operations, including job creation and management, purchasing, billing, DOT compliance, fleet coordination, and HR liaison duties.

You will maintain records, assist with onboarding, manage vendor and customer communications, and coordinate timesheets and travel while ensuring accuracy and confidentiality; some overtime and occasional travel may be required.

Qualifications

• High School diploma or GED required.
• Minimum 5 years of office experience preferred.
• Experience with ERP and CRM tools is a plus.

Responsibilities

• Create, manage, and close jobs (Sales Orders) and provide cost data.
• Handle purchasing activities and expense tracking.
• Ensure DOT compliance for company vehicles and CDL management.
• Coordinate fleet management and customer billing remotely.
• Assist with onboarding and HR communications.

Skills

Strong communication skills

Multitasking

Team player

Professionalism & confidentiality

Education

High School diploma or GED

Tools

Microsoft Office Suite

Epicor ERP

ERoad

Docstar

HubSpot CRM

LabLINK

Job description

Administrative Specialist- Plymouth, MI Discover your potential. Pursue your passion.

Link Engineering Company (LINK) is a premier designer and manufacturer of precision test equipment, we specialize in developing customized solutions for Automotive, Aviation, Off-Highway, Rail and Civil Engineering industries. We are headquartered in Plymouth, Michigan, and maintain testing laboratories, manufacturing, and support facilities around the globe. Established in 1935, we have been a family-owned company for generations, we treat our customers and employees as if they are part of our family. We set our employees up for success, as they are given constant opportunities to learn and develop new skills. As many of our team members have been with LINK for a generation or more, the LINK team is equipped with a wealth of knowledge, providing decades of hands‑on experience and out‑of‑the‑box thinking to OEM’s and suppliers everywhere.

We are looking for a talented Administrative Specialistyou will be responsible for a variety of cross‑functional tasks including, but not limited to, the following: job creation & management, purchasing, billing/accounting, DOT regulation compliance, customer-facing vehicle fleet management support, and being the local Human Resources champion & liaison.

Main Responsibilities

• Perform general office duties such as ordering supplies, maintaining records, assisting with shipping/receiving activities, and reception of visitors to the facility.
• Create, manage, and close‑out jobs (Sales Orders) as they are created & executed. This will also include providing labor & material cost data to the Engineering team for job billing and submitting monthly billing data to Accounting for invoicing purposes.
• Manage purchasing activities for the facility, ensuring that expenses are applied to proper accounts and/or job numbers.
• Ensure administrative Department of Transportation (DOT) regulation compliance for all vehicles that run the Link Engineering DOT number on public roads. Support employees with Commercial Driver’s License (CDL) management and upkeep.
• Be the customer‑fac­ing project coordinator for fleet management services provided by the LCVT business unit. This includes vehicle & driver scheduling, expense tracking & reporting, vehicle lease management, EROAD log monitoring, monthly customer billing, and general customer service to the client(s). This task is to be performed remotely, regardless of the customer’s location.
• Act as the local champion and liaison of the Human Resources team. Assist with on-boarding activities, have a working knowledge of the Link Engineering Employee Handbook and benefits package in order to assist employees, and communicate on a regular basis with the corporate HR team.
• All other related duties as assigned.
• Possess mental faculties consistent with performing the minimum requirements of the job.
• Adhere and perform all duties aligned with the core values of the LINK Group organization, Can-Do Attitude, Courage, Commitment, Humility and Accountability.

Qualifications

• High School diploma or GED
• A minimum of 5 years relevant work experience in an office environment

Knowledge, Skills & Abilities

• Strong verbal, written, and interpersonal communication skills
• Able to handle multiple projects simultaneously and work well under pressure
• Ability to work well in a Team environment
• Proficient in Microsoft Office, Epicor ERP, EROAD, Docstar, HubSpot CRM, and LabLINK
• Possess a high degree of professionalism and confidentiality
• Valid driver’s license with a clean driving record

Physical Requirements

• Ability to speak verbally, and read in English
• Ability to walk.
• Ability to see with corrective lenses.
• Ability to hear.
• Ability to lift up to 50 pounds.
• Ability to bend, stoop, crouch, reach, hand-eye coordination, and manual dexterity.
• Ability to use a computer.
• Able to work overtime, nights and/or weekends as required.
• Able to travel up to 10% domestically.

Hazards

• Normal hazards related to working in an office environment.
• Normal hazards related to working in a manufacturing and testing environment.
• Normal hazards related to road and air travel.

LINK is an Equal Employment Opportunity Employer Minorities/Females/Veterans/Disabled. VEVRRA Federal Contractor.

LINK is an E-Verify employer. E-Verify is an internet-based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employees to electronically verify the employment eligibility of their newly hired employees in the United States.

Accessibility for Applicants with Disabilities

If you need a reasonable accommodation for the online application process due to a disability please call 1-734-453-0800. Please provide your contact information and details about the posted position of interest. Only inquiries regarding assistance for those who need accommodation with the online application process due to a disability will be returned.