Administrative Services Supervisor - Lead a High-Performance Team

PIMCO Ltd. - Pacific Investment Management Company; New York (NY); On-site; USD 115,000 - 155,000; Full time

Job summary

PIMCO in New York, NY seeks a Supervisor to lead the Administrative Services team. You will supervise administrative assistants, ensuring scalable, high-quality support and alignment with evolving business needs.

The role emphasizes executive-facing communication, staffing, performance management, and process improvements. Strong collaboration with leadership and a positive culture are essential; a two-year degree is preferred though not required.

Qualifications

• Minimum five years at PIMCO with experience leading admin staff
• External applicants: 10+ years in admin, 3–5 years supervisory experience
• Strong travel, expenses, and calendar management knowledge
• Excellent written and verbal communication; onboarding and staffing experience

Responsibilities

• Supervise day-to-day operations of administrative assistants.
• Develop a high-performance collaborative culture and set performance goals.
• Plan staffing, onboarding, and compensation/promotion processes.
• Coordinate headcount forecasts and staffing with senior management.
• Drive process improvements and promote system adoption across admin tools.

Skills

Leadership

Coaching

Performance management

Staff development

Stakeholder management

Education

Two-year college degree preferred

Tools

CRM

ReadSoft

Concur

Microsoft Office Suite

Job description

PIMCO in New York, NY seeks a Supervisor to lead the Administrative Services team. You will supervise administrative assistants, ensuring scalable, high-quality support and alignment with evolving business needs.

The role emphasizes executive-facing communication, staffing, performance management, and process improvements. Strong collaboration with leadership and a positive culture are essential; a two-year degree is preferred though not required.