ADMINISTRATIVE SERVICES OFFICER I

City of Chicago Department of Law; Chicago (IL); On-site; USD 55,000 - 75,000; Full time

Job summary

City of Chicago is seeking an Administrative Services Officer I within the Office of Public Safety Administration. The role supports personnel programs, payroll actions, and staff development, coordinating interviews, hires and payroll processing for department employees.

The position emphasizes compliance with bargaining agreements, bid processes for bidders, and collaboration with the Department of Human Resources on classification and hiring practices. Evening/weekend coverage not indicated.

Qualifications

• Minimum education and experience as specified: bachelor's in HR/BA or related field with 1 year HR experience; or 5 years HR experience; or associate's with 3 years HR experience.

Responsibilities

• Administers personnel programs and maintains employee records.
• Coordinates interviewing, hiring, and processing of departmental employees.
• Prepares and processes personnel actions and payroll-related forms.
• Monitors timekeeping and payroll processing; answers employee questions on benefits and policies.
• Trains and orients new employees; explains personnel policies to managers.

Skills

HR knowledge

Interviews

Payroll processing

Education

Bachelor's degree in HR/Business/Public Administration

Associate's degree + 3 years HR experience

Job description

Job Description - ADMINISTRATIVE SERVICES OFFICER I (416573)

Job Description

ADMINISTRATIVE SERVICES OFFICER I

Job Number:

416573

Description

BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER I

OFFICE OF PUBLIC SAFETY ADMINISTRATION

Human Resources Division

Number of Positions: 4

This position is open to current AFSCME BIDDERS AND the PUBLIC. Only current City employees covered under the City’s Collective Bargaining Agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) – BARGAINING UNIT 1, 3, 4, & 5 are considered BIDDERS and eligible to bid. Qualified BIDDERS who properly submit a bid application will receive preference over any non-bidders.

1. Check the box on your profile titled “Currently employed by the City of Chicago” 2. Enter your employee ID (located on your pay stub labeled ‘payee/employee number’) 3. Select your correct bargaining unit FAILURE TO FOLLOW THESE INSTRUCTIONS WILL RESULT IN A REJECTED BID APPLICATION.

Applications for this position will be accepted until 11:59 pm Central time on 11/16/2026.

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in the Office of Public Safety Administration.

ESSENTIAL DUTIES

• Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees
• Works with managers to coordinate the interviewing, hiring, and processing of departmental employees, including collecting job documentation and preparing bid announcements
• Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, retirements, other personnel transactions)
• Participates in and supervises staff maintaining timekeeping records and preparing and processing payrolls
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes
• Provides new employee orientation and coordinates training and staff development activities
• Interprets and explains personnel policies and procedures to managers and supervisors
• Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs
• Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration
• Monitors trainings offered by the City’s Department of Human Resources (DHR) and disseminates information to employees
• Monitors and participates in the processing of employee grievances and disciplinary cases
• Prepares various reports regarding workforce data, overtime, staffing, and personnel activities for management review
• Assists in annual budget preparation by providing staffing and payroll cost information, as required
• Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies)
• Interviews students for employment programs, as required

Additional duties may be required for this position.

DEPARTMENT: Office of Public Safety Administration

DIVISION: Human Resources

ADDRESS: 3510 S Michigan Ave – Public Safety Headquarters

SHIFT: Monday through Friday

DAYS OFF: Saturday and Sunday

THIS POSITION IS IN THE CAREER SERVICE.

Qualifications

MINIMUM QUALIFICATIONS

Education, Training, and Experience

• Graduation from an accredited college or university with a bachelor’s degree or higher in Human Resources Management, Business Administration, Public Administration or a directly related field, plus one (1) year of professional work experience in human resources.
• Should the above criteria not be fulfilled, the following options are acceptable:
• Five (5) years of professional work experience in human resources
• Graduation from an accredited college with an associate’s degree in human resources management, business administration, public administration or a directly related field, plus three (3) years of professional work experience in human resources.

SELECTION REQUIREMENTS

This position requires applicants to complete an interview. The interviewed candidate(s) possessing the qualifications best suited to fulfill the responsibilities of the position will be selected. Selected Bidders will be hired in seniority order according to the collective bargaining agreement.

For Information on our employees benefits please visit our benefits website at:

For Information on our salary and title structure visit our classifications website at:

APPLICATION EVALUATION: Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resources staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY: To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Job Posting

Closing Date (Period for Applying) - External