ADMINISTRATIVE SERVICES OFFICER I

City of Chicago; Chicago (IL); On-site; USD 62,000 - 75,000; Full time

Job summary

City of Chicago is seeking an Administrative Services Officer I in the Department of Business Affairs and Consumer Protection. Located at 121 N. LaSalle St, Chicago, IL 60602, this role provides personnel and payroll support, maintains employee records, and assists in budgeting and reporting.

Working Monday through Friday, 8:30am to 4:30pm, with opportunities for growth within the career service. Qualifications include a Bachelor's or Associate degree in HR or related field and 1–5 years of HR

Qualifications

• Bachelor's degree or higher in HR, business, public administration, or a related field.
• Five years of professional HR experience.
• Associate's degree in HR, business, public administration, or a related field plus three years of professional HR experience.

Responsibilities

• Administers personnel programs and maintains employee records.
• Coordinates interviewing, hiring, and processing of departmental staff.
• Oversees personnel forms for appointments, promotions, separations, leaves, retirements, and other actions.
• Supervises timekeeping and payroll processing activities.
• Responds to employee inquiries regarding benefits, pay, and personnel programs.

Skills

HR knowledge

Payroll knowledge

Benefits inquiries

Education

Bachelor's degree in HR/Business/Public Admin

Five years HR experience

Associate's degree in HR/Business/Public Admin

Job description

ADMINISTRATIVE SERVICES OFFICER I

Job Number: 416256

Description

BID/JOB ANNOUNCEMENT

ADMINISTRATIVE SERVICES OFFICER I

DEPARTMENT OF BUSINESS AFFAIRS AND CONSUMER PROTECTION

FINANCE AND ADMINISTRATION

Number of Positions: 1

(Additional vacancies possible pending budget approval)

Starting Annual Salary: $68,616

Applications for this position will be accepted until 11:59pm CDT on 11/4/2026

This position is open to the public and all current City employees covered under the City's collective bargaining agreement with AMERICAN FEDERATION OF STATE, COUNTY, AND MUNICIPAL EMPLOYEES (AFSCME) - BARGAINING UNIT 1, 3, 4 & 5. Only employees in City job titles in this bargaining unit are eligible to bid.

Under supervision, acts as a personnel officer, administering personnel functions and providing administrative support to a personnel administrator in a large city department, OR administering personnel operations and supervising payroll and personnel processing functions for a small City department or for a bureau in a large City department, and performs related duties as required.

ESSENTIAL DUTIES

• Acts as a personnel officer, administering personnel programs and personnel processing operations, maintaining employee personnel records, and interpreting personnel policies and procedures to employees
• Works with managers to coordinate the interviewing, hiring, and processing of departmental employees, including collecting job documentation and preparing bid announcements
• Prepares and oversees the preparation and processing of personnel forms to initiate personnel actions (e.g., appointments, promotions, separations, leaves of absence, accidents, medical and drug screens, retirements, other personnel transactions)
• Participates in and supervises staff maintaining timekeeping records and preparing and processing payrolls
• Provides information and responds to employee inquiries regarding benefits, pay, and personnel programs and processes
• Provides new employee orientation and coordinates training and staff development activities
• Interprets and explains personnel policies and procedures to managers and supervisors
• Acts as liaison with other City departments regarding the processing of personnel and payroll actions and the administration of personnel programs
• Coordinates work efforts with the Department of Human Resources on matters relating to classification, recruitment, employee selection and hiring procedures, and other areas of personnel administration
• Monitors trainings offered by the City's Department of Human Resources (DHR) and disseminates information to employees
• Monitors and participates in the processing of employee grievances and disciplinary cases
• Prepares various reports regarding workforce data, overtime, staffing, and personnel activities for management review
• Assists in annual budget preparation by providing staffing and payroll cost information, as required
• Processes and monitors unit's expenditures and maintains related budgetary records (e.g., tuition reimbursements, mileage checks, jury duty checks, petty cash reconciliation, purchase of supplies)
• Interviews students for employment programs, as required

Additional duties may be required for this position.

Location: 121 N. LaSalle St., Chicago, IL 60602

Days: Monday-Friday

Hours: 8:30am-4:30pm

THIS POSITION IS IN THE CAREER SERVICE

Qualifications

MINIMUM QUALIFICATIONS:

Education, Training, and Experience

• Graduation from an accredited college or university with a Bachelor's degree or higher in Human Resources Management, Business Administration, Public Administration or a directly related field, plus one (1) year of professional work experience in human resources
• Five (5) years of professional work experience in human resources
• Graduation from an accredited college with an Associate's degree in Human Resources Management, Business Administration, Public Administration or a directly related field, plus three (3) years of professional work experience in human resources

SELECTION REQUIREMENTS

This position requires applicants to successfully complete an interview. The interviewed bidders possessing the qualifications best suited to fulfill the responsibilities of the position based on the interview will be selected according to the collective bargaining agreement.

APPLICATION EVALUATION:

Initial evaluation will be based on information provided on the application and the documents submitted. Department of Human Resource staff will review applications after the final posting date. Staff will follow any and all required Employment/Hiring Plan provisions, federal, state and local laws, and Collective Bargaining Agreements when applicable. Staff will apply hiring preferences as required by the municipal code. Placement on an eligibility list is not an offer or guarantee of an interview nor employment with the City of Chicago.

COMMITMENT TO DIVERSITY:

To further our commitment to hiring applicants with diverse experience the City of Chicago has adopted the following ordinances 2-74-020 and 2-74-075. The ordinances provide a preference to applicants who meet minimum qualifications and who are veterans of the Armed Forces, and/or residents of Socio-Economically Disadvantaged Areas (SEDA) and/or Chicago Public School (CPS) high school graduates to be referred to departments for consideration. These hiring preferences do not apply to bidders, as Collective Bargaining Agreements define the hiring process for bidders. For positions covered by a collective bargaining agreement, bidders will be considered before external candidates. To learn more about our hiring practices click here.

ALL REFERENCES TO POLITICAL SPONSORSHIP OR RECOMMENDATION MUST BE OMITTED FROM ALL APPLICATION MATERIALS SUBMITTED FOR CITY EMPLOYMENT.

The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer.

City of Chicago

Brandon Johnson, Mayor