Administrative Services Manager, Office of the Provost

The University of Iowa; Iowa City (IA); On-site; USD 60,000 - 80,000; Full time

Job summary

The University of Iowa seeks an Administrative Services Manager to provide executive-level support within the Office of the Provost. This role involves managing projects, fostering collaboration, and supporting academic initiatives aimed at enhancing access to higher education. The ideal candidate will have strong communication and organizational skills, along with a Bachelor's degree and relevant experience.

Qualifications

• 3 years of experience in administrative or program management.
• Knowledge of tools for gathering and reporting data.

Responsibilities

• Manage committees, task forces, and special projects.
• Lead and coordinate institutional level events.

Skills

Communication

Collaboration

Organizational Skills

Education

Bachelor's degree

Tools

Presentation Tools

Data Reporting Techniques

Job description

Administrative Services Manager, Office of the Provost

The University of Iowa Office of the Provost is hiring a dedicated Administrative Services Manager (100% appointment).

Reporting to the Administrative Services Director, the Administrative Services Manager, provides executive-level operational and administrative support to senior leaders within the Office of the Provost.This role involves advanced management and coordination of projects, processes, and events, requiring independent decision-making and excellent verbal and written communication skills.The position will support short- and long-term academic initiatives, including special student recruitment programs and scholarships; developing and implementing the strategic plan; and assisting special task forces and committees.The person in this role must be skilled at fostering collaboration with internal stakeholders and external partners, while coordinating and managing various operational, administrative, and financial activities to ensure efficient and effective operations.

They will also have the opportunity to:

• Manage committees, task forces, and special projects as needed.This involves participation in small and large group meetings; providing data and information from various sources; drafting reports, presentations, and other documents; and managing tasks to meet deadlines.
• Lead and coordinate highly visible institutional level small- and large-scale events.
• Actively participate on teams to develop, implement, and evaluate plans to create and execute college readiness, recruitment, transition, and scholarship programs aimed at increasing access to higher education for students in Iowa and beyond.
• Manage activities within the University of Iowa’s strategic plan, which involves working as a team with faculty, staff, and administrators to develop, implement, and assess tactics that support the goals of the strategic plan.
• A nd More!

Click here for a full job description, including all duties and competencies assigned or e-mail the contact listed below.

• Bachelor’s degree or an equivalent combination of education and experience.
• 3 years of experience in administrative or program management.
• Knowledge of and ability to utilize tools, techniques, and processes for gathering and reporting data, including both qualitative and quantitative techniques.
• Understanding of effective verbal and written communication concepts, tools, and techniques; ability to effectively transmit, receive, and accurately interpret ideas, information, and needs.
• Knowledge of effective presentation tools and techniques; ability to present information to groups with the appropriate formality.
• Knowledge of effective strategies and the ability to work with a variety of individuals and groups in a constructive and collaborative manner.
• Knowledge of and experience with tools and techniques for planning, organizing and controlling projects and work independently as well as cooperatively with others.

Desirable Qualifications:

• Familiarity with higher education systems and processes.
• A ttention to detail, strong organizational skills, and ability to handle multiple tasks quickly and effectively, proactively establish priorities and meet deadlines, and solve problems independently and creatively.

To Apply:

To be eligible for consideration, applicants must upload BOTHof the following and mark them each as a “Relevant File” to the job submission:

Job openings are posted for a minimum of 14 calendar days and may be removed from posting and filled any time after the original posting period has ended. Successful candidates will be required to self-disclose any conviction history and will be subject to a criminal background check and credential/education verification. Up to 5 professional references will be requested at a later step in the process.

Reach out to Tracey Pritchard to learn more about benefits, compensation practices, and career development opportunities.

Click here to learn more about why you should join UI!

Equal opportunity/affirmative action employer

The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, religion, national origin, age, sex, pregnancy (including childbirth and related conditions), disability, genetic information, status as a U.S. veteran, service in the U.S. military, sexual orientation, gender identity, or associational preferences.

Persons with disabilities who need assistance or accommodations with the application or interview process may contact University Human Resources/Faculty and Staff Disability Services, [phone] or [e-mail] . For jobs in UI Health care, please contact UI Health care Leave & Disability Administration at 319-356-7543 .

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