CDD Process/Policy Administrator - Limited Service

State of Vermont; Waterbury (VT); Hybrid; USD 43,000 - 68,000; Full time

Job summary

The State of Vermont’s Child Development Division seeks a Policy and Planning Administrator to lead the closeout and reporting of federal PDG B-5 grants and to manage multiple early childhood projects under limited-service funding. The hybrid role is located at the Waterbury State Office Complex.

The incumbent will coordinate grant reporting, manage budgets, and collaborate across a wide range of state and external partners, ensuring data systems improvements and program alignment through March

Qualifications

• Bachelor’s degree and four (4) years or more of professional experience with State or human service programs.
• OR Associate’s degree and six (6) years or more of professional experience with State or human service programs.
• OR High School Diploma or equivalent and eight (8) years or more of professional experience with State or human service programs.

Responsibilities

• Lead the immediate implementation and reporting of a major federal grant within the CDD.
• Support project management within the division and coordinate multiple initiatives.
• Manage the closeout of the 2026 PDG B-5 grant and coordinate reporting through March 2027.
• Oversee the SMART grant coordination and data systems efforts.
• Coordinate efforts with external partners and stakeholders to strengthen early childhood systems.

Skills

Grant management

Grant reporting

Project management

Change management

Communication & collaboration

Budget tracking

Education

Bachelor’s degree

Associate’s degree

High School Diploma or equivalent

Job description

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Title: CDD Process/Policy Administrator - Limited Service

Application Deadline Date: 11/02/2026

Department: Children and Families

Location: Waterbury, VT, US

Position Type: Limited Service

Schedule Type: Full Time

Minimum Salary: $31.54

Maximum Salary: $49.45

Overview

The Child Development Division (CDD) within the Department for Children and Families is seeking a Policy and Planning Administrator to lead the immediate implementation and reporting of a major federal grant, and to support project management within the division. This is a limited-service position that is funded through March 30, 2028. This term may be extended pending availability of funding.

The immediate priority for the person in this position would be managing the closeout of the 2026 Preschool Development Grant Birth to Five (PDG B-5). The 2026 PDG B-5 continues the work of Vermont's prior Preschool Development Grants. It is a comprehensive, integrative systems-building project that focuses on increasing child care capacity; modernizing early childhood data systems; and strengthening pathways that connect families to services such as developmental screening, referrals, and financial support. This grant is in the middle of its annual cycle; implementation began in January 2026 and is expected to run through December 2026, although we anticipate that we will need coordination in finalizing federal grant reporting requirements through March, 2027. An overview of the grant can be found here: https://dcf.vermont.gov/cdd/pdg .

Vermont is also in the process of applying for a 2027 PDG B-5 Grant, which this position would manage if awarded. The PDG B-5 SMART (Strategic Measurement, Analytics, and Results using Technology) grant focuses on building, improving, and implementing effective data systems in the state, and technology coordination across Vermont's early childhood partners. Its anticipated grant cycle will run from January 2027- March 2028.

This position will also manage additional early childhood projects and federal grants within CDD, as required. Responsibilities vary by initiative, but typically involve coordinating the efforts of some combination of context experts, external partners, and stakeholder groups to strengthen the state's early childhood systems.

Desired qualifications

• Grant management experience
• Grant reporting experience, with a preference for reporting on federal grants
• Project management experience
• Change management experience
• Evidence of effective communication and collaboration skills, including when working with partners across a diverse set of institutions
• Experience managing and tracking program budgets

This position will perform their duties under the general direction of CDD's Director of Policy and Planning. This is a hybrid office-based/remote position based at the Waterbury State Office Complex.

Who May Apply

This position, CDD Process/Policy Administrator - Limited Service (Job Requisition #55909), is open to all State employees and external applicants. It is a Limited Service position, which is non-tenured and authorized for a specific period of time. Limited Service positions are established for specially funded projects or programs.

AHS BACKGROUND CHECKS: Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Duties are generally performed in a standard office setting.

Minimum Qualifications

Bachelor’s degree and four (4) years or more of professional experience with State or human service programs.

OR

Associate’s degree and six (6) years or more of professional experience with State or human service programs.

OR

High School Diploma or equivalent and eight (8) years or more of professional experience with State or human service programs.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families
• Work/Life balance: 12 paid holidays each year and a generous leave plan
• State Paid Family and Medical Leave Insurance (FMLI)
• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan
• Tuition Reimbursement
• Flexible spending healthcare and childcare reimbursement accounts
• Low cost group life insurance
• Incentive-based Wellness Program
• Qualified Employer for Public Service Student Loan Forgiveness Program

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.