Administrative Services Manager 1

State of West Virginia; Charleston (WV); On-site; USD 66,000 - 70,000; Full time

Benefits offered by this job

State employment benefits

Job summary

State of West Virginia's Office of Technology seeks a Human Resources Coordinator to manage full-cycle hiring and onboarding for our technology division. The role blends internal processes with government compliance, supporting rapid talent acquisition in a fast-paced, exempt environment.

You will collaborate with division leads, handle job descriptions, coordinate interviews, onboarding, security provisioning, and maintain personnel records while ensuring adherence to state and federal

Qualifications

• Core HR & Public Administration expertise with relevant formal education or equivalent experience.
• Leadership and supervision experience (2+ years) in a lead role.
• Equivalent combinations of related professional experience and regionally accredited college coursework may substitute on a year-for-year basis.

Responsibilities

• Manage hiring workflows for internal promotions and external talent campaigns.
• Partner with technical department heads to draft accurate, modern job descriptions for specialized IT roles.
• Screen resumes, coordinate interview panels, and ensure a fair, legally compliant selection process.
• Oversight of the onboarding process to ensure new technical staff are integrated smoothly.
• Coordinate with security and IT infrastructure teams to manage day-one provisioning (hardware, access permissions, background checks).
• Design and deliver orientation materials tailored to technical and administrative personnel.
• Act as the primary liaison between the Office of Technology and centralized state HR departments.
• Maintain digital employee records and ensure all personnel actions comply with agency policies.
• Track recruitment metrics, vacancy rates, and time-to-hire data to continuously improve processes.

Skills

Core HR

Public Administration

Leadership

Education

Bachelor's degree or 4 years related professional experience

Job description

Nature of Work

Job Title: Human Resources Coordinator

Division: Office of Technology

Employment Type: Full-Time, Exempt

Reports to: Deputy Director

Office Hours: 8:00 a.m to 4:00 p.m.

Position Overview

The Human Resources Coordinator will coordinate internal and external human resources processes specifically for the Office of Technology. This position is responsible for the direct oversight of the full-cycle hiring and onboarding processes. Operating within and outside of the traditional civil service system, this role requires an agile, results-driven professional who can adapt to the fast-paced hiring needs of a government technology sector while maintaining strict compliance with federal and state employment laws.

Key Responsibilities

Recruitment

• Manage hiring workflows for both internal promotions and external talent acquisition campaigns.
• Partner with technical department heads to draft accurate, modern job descriptions for specialized IT roles.
• Screen resumes, coordinate interview panels, and ensure a fair, legally compliant selection process.

Specialized Technical Onboarding

• Oversight of the onboarding process to ensure new technical staff are integrated smoothly.
• Coordinate with security and IT infrastructure teams to manage day-one provisioning (e.g., hardware, access permissions, background checks).
• Design and deliver orientation materials tailored to technical and administrative personnel.

HR Operations & Process Integration

• Act as the primary liaison between the Office of Technology and centralized state HR departments.
• Maintain digital employee records and ensure all personnel actions comply with agency policies.
• Track recruitment metrics, vacancy rates, and time-to-hire data to continuously improve processes.

Preferred Qualifications

Core HR & Public Administration Expertise: Knowledge of human resources or public administration functions, supported by a Bachelor's degree or four (4) years of related professional experience.

Leadership & Supervision: Two (2) years of demonstrated experience in a lead work or supervisory role.

Flexible Qualifications & Substitutions

Equivalent combinations of related professional experience and regionally accredited college or graduate coursework may substitute on a year-for-year basis.

Promotional Alternative

Seven (7) years of full-time professional HR experience, including two (2) years in a lead or supervisory capacity.

Other Information

Salary Range: $66,000-$70,000

State employment offers a variety of benefits.