Administrative Services Manager

City of Fort Worth; Fort Worth (TX); On-site; USD 86,000 - 111,000; Full time

Benefits offered by this job

11 Paid Holidays

Medical

Dental

Vision

Paid Time Off

Pension Plan

Professional Development Opportunities

Job summary

City of Fort Worth is seeking an Administrative Services Manager for the Police Department Fiscal Command to provide fiscal guidance, manage budgets, grants, and asset management.

You will lead a team of 13 staff and 3 managers, oversee budget development and reporting, and coordinate with internal/external partners to ensure compliant, efficient fiscal operations.

Qualifications

• Master’s Degree from an accredited college with coursework in Business Management, Public Administration, Business Administration, Human Resources or related fields.
• Two (2) years of increasingly responsible and complex administrative, fiscal, personnel and management experience
• One (1) year in a supervisory capacity
• Must pass Drug Screen, CJIS fingerprint

Responsibilities

• Manage the budget, supplemental funding, and asset management teams; develop work plans and monitor workflow; review and approve staff work product; conduct performance appraisals.
• Participate in development and administration of budget; approve forecast of funds; conduct budget preparation/review meetings; monitor expenditures; approve revenue projections.
• Facilitate the supplemental funding plan with staff and leadership; ensure alignment with department priorities; pursue grants and monitoring of funding resources.
• Provide complex staff guidance to Executive Team; participate on committees; prepare and present staff reports; contribute to departmental goals and performance measures.
• Analyze past and present financial operations; monitor expenditures for compliance with appropriations; coordinate with units to resolve budget concerns.
• Represent the department to other departments and external agencies; coordinate activities across divisions; foster change and improved fiscal service delivery.

Skills

Budget management

Supervisory experience

Grant management

ERP systems

Questica

Education

Master’s degree (Business Management / Public Administration / Business Administration / HR or related)

Tools

ERP software

Questica

Job description

Pay Range: $41.16/hr. - $53.51/hr. | $85,611 - $111,295 annual compensation
Job Posting Closing on: Monday, September 14, 2026
Workdays & Hours: Monday – Friday 8am – 5pm; Some evening/weekend work required.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Administrative Services Manager (ASM) job is available with the City of Fort Worth Police Department Fiscal Command. This position provides fiscal guidance and recommendations to the Assistant Police Director and department’s executive team. The ASM manages the teams responsible for budget development/management, grants and supplemental funding, and asset management. The Budget Unit facilitates all budgetary aspects of the Police Department, which include both General and Crime Control and Prevention District Funds in excess of $450 million and 150+ unit budgets, and oversight of the department’s Capital Improvement Plan with 4 positions. The department also oversees a supplemental funding budget that includes grants, asset forfeiture, and donations totaling over $2 million in new awards each year. This unit has 5 staff members that facilitate application, reporting, and compliance for these funds on behalf of the department. This position also oversees police asset management functions which include 4 positions to include the annual inventory, warehouse receiving, and asset disposition.

Minimum Qualifications

• Master’s Degree from an accredited college or university with course work in Business Management, Public Administration, Business Administration, Human Resources or related fields.
• Two (2) years of increasingly responsible and complex administrative, fiscal, personnel and management experience
• One (1) year in a supervisory capacity
• Must pass Drug Screen, Physical, CJIS fingerprint
  

Preferred Qualifications

• Experience working in municipal government and/or law enforcement
• Advanced knowledge of ERP and/or Questica software
• Five (5) years of supervisory experience
• Four (4) years of budget development and management experience
• Three (3) years of grants or related financial compliance experience
  

The Administrative Services Manager Job Responsibilities Include

• Manage the budget, supplemental funding, and asset management teams (totaling 13 APs and 3 Managers); develop work plan and monitor workflow; review and approve staff work product; conduct performance appraisals; ensure staff are trained; make hiring, termination and disciplinary decisions or recommendations
• Participate in development and administration of budget; approves forecast of funds; conduct budget preparation/review meetings; monitor expenditures; approve revenue projections; implement budgetary adjustments
• Facilitate the supplemental funding plan that outlines, with the help of staff and leadership, specific goals and measures for annual and discretionary grant seeking and monitoring of funding resources while ensuring alignment with department priorities
• Provide complex staff guidance to Executive Team; participate on a variety of committees; prepare and present staff reports; participate in development and implementation of departmental goals, objectives and performance measures
• Analyze past and present financial operations, expenditure trends and revenue estimates for the preparation of budgets; monitor departmental expenditures to ensure compliance with regulations and approved appropriations; work with units to resolve budget concerns; initiate budget adjustments and journal entries to resolve budget issues
• Represent the department to other departments including Planning and Data Analytics, Financial Management Services, Legal and City Manager’s Office; coordinate department activities with other departments and outside agencies and organizations
• Coordinate internal trainings; facilitate implementation of new systems through employee involvement in change process; continuously monitor efficiency and effectiveness of fiscal service delivery
• Coordinates Crime Control and Prevention District (CCPD) Board of Directors meetings; presents information to the CCPD Board; prepares quarterly reports
• Participate in a wide variety of analytical research and special projects as assigned by Assistant Director and/or other command staff members

Working Conditions and Physical Demands

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.
Sedentary Work – Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Criminal Justice Information Systems (CJIS) Background Check

Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.