Administrative Services Director I

State of Vermont; Waterbury (VT); Hybrid; USD 85.000 - 115.000; Vollzeit

Benefits dieser Stelle

Health benefits

Generous holidays

Pension plan

Tuition reimbursement

Flexible spending accounts

Wellness program

Public service loan forgiveness

Zusammenfassung

State of Vermont in Waterbury is seeking an Administrative Services Director I to oversee fiscal planning, budgeting, and grants administration within the Child Development Division. The role operates in the Operations Unit under the Director of Operations and offers a hybrid schedule with required in-person meetings in Waterbury.

The candidate should have strong skills in Excel, regulatory interpretation, and cross-unit collaboration to ensure compliant financial management of grants and

Qualifikationen

• Bachelor's degree in accounting, business or public administration, office administration or a related field AND three (3) years or more of professional-level experience performing and supervising administrative functions for a moderate sized office, department or agency.
• Bachelor's degree AND five (5) years or more of professional-level experience performing and supervising administrative functions for a moderate sized office, department or agency.
• Master's degree in accounting, business or public administration, office administration or a related field AND one (1) year or more of professional-level experience performing and supervising administrative functions for a moderate sized office, department or agency.
• Two years of full-time college coursework or associate's degree AND seven (7) years or more of professional-level experience performing and supervising administrative functions for a moderate sized office, department or agency.
• High School diploma or equivalent AND nine (9) years or more of professional-level experience performing and supervising administrative functions for a moderate sized office, department or agency.
• One (1) year or more of experience as an Administrative Services Manager III with the State of Vermont.
• NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Aufgaben

• Leading programmatic fiscal planning, management, and projections in close collaboration with the DCF Business Office.
• Ability to read and interpret State / Federal regulations pertaining to fiscal management and compliance.
• Overseeing CDD's fiscal management for grants and contracts, while collaborating closely with DCF's Grants and Contracts Unit to ensure smooth logistical administration of all CDD grants and contracts.

Kenntnisse

Fiscal management

Regulatory interpretation

Grant and contract management

Excel proficiency

Communication skills

Independent & collaborative work

Organization

Multitasking

Ausbildung

Bachelor's degree in accounting, business or public administration

Master's degree in accounting, business or public administration

Associate's degree + 7 years experience

High School diploma + 9 years experience

One year experience as Administrative Services Manager III

Tools

VISION

Jobbeschreibung

Overview

The Child Development Division (CDD) is seeking an Administrative Services Director I. This position works in our Operations Unit under the Direction of CDD's Director of Operations.

CDD is housed in the Waterbury State Office Complex (WSOC). This is a hybrid position allowing for some remote work. The Operations Unit and CDD also holds additional in-person meetings and team events in Waterbury-a successful candidate should have a reliable way to get to Waterbury as needed for these activities.

The Primary Responsibilities Of The Administrative Services Director Include

• Leading programmatic fiscal planning, management, and projections in close collaboration with the DCF Business Office.


• Ability to read and interpret State / Federal regulations pertaining to fiscal management and compliance.


• Overseeing CDD's fiscal management for grants and contracts, while collaborating closely with DCF's Grants and Contracts Unit to ensure smooth logistical administration of all CDD grants and contracts.

Needed Experience For This Position Includes

• A background in fiscal management and program budgets;


• Experience working with and interpreting State and Federal regulations


• Experience in grant and contract management, including fiscal oversight and grant reporting.

Additional Skills Needed For This Position Include

• Excellent communications skills;


• Self motivation with the ability to work independently and collaboratively;


• Well-developed organizational skills;


• The ability to manage multiple projects simultaneously;


• Advanced proficiency in Excel.

Who May Apply

This position, Administrative Services Director I (Job Requisition #55393), is open to all State employees and external applicants.

Please note that multiple positions in the same work location may be filled from this job posting.

AHS BACKGROUND CHECKS:

Candidates must pass any level of background investigation applicable to the position. In accordance with AHS Policy 4.02, Hiring Standards, Vermont and/or national criminal record checks, as well as DMV and adult and child abuse registry checks, as appropriate to the position under recruitment, will be conducted on candidates, with the exception of those who are current classified state employees seeking transfer, promotion or demotion into an AHS classified position or are persons exercising re-employment (RIF) rights.

Environmental Factors

Work is performed in a standard office setting.

Minimum Qualifications

Bachelor's degree in accounting, business or public administration, office administration or a related field AND three (3) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

OR

Bachelor's degree AND five (5) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

OR

Master's degree in accounting, business or public administration, office administration or a related field AND one (1) year or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

OR

Two years of full-time college coursework or associate's degree AND seven (7) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

OR

High School diploma or equivalent AND nine (9) years or more of professional-level experience performing and supervising (directly or indirectly) administrative functions for a moderate sized office, department or agency.

OR

One (1) year or more of experience as an Administrative Services Manager III with the State of Vermont.

NOTE: Only administrative work experience is qualifying. Administrative support includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management).

Special Requirements

For some positions experience working with the VISION system (VISION is the State of Vermont PeopleSoft financial management system) may be required.

Total Compensation

As a State employee you are offered a great career opportunity, but it's more than a paycheck. The State's total compensation package features an outstanding set of employee benefits that are worth about 30% of your total compensation, including:

• 80% State paid medical premium and a dental plan at no cost for employees and their families


• Work/Life balance: 11 paid holidays each year and a generous leave plan


• State Paid Family and Medical Leave Insurance (FMLI)


• Two ways to save for your retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan


• Tuition Reimbursement


• Flexible spending healthcare and childcare reimbursement accounts


• Low cost group life insurance


• Incentive-based Wellness Program


• Qualified Employer for Public Service Student Loan Forgiveness Program

Equal Opportunity Employer

The State of Vermont celebrates diversity, and is committed to providing an environment of mutual respect and meaningful inclusion that represents a variety of backgrounds, perspectives, and skills. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State's employment decisions are merit-based. Retaliatory adverse employment actions by the State are forbidden.