Administrative Services Coordinator, Real Estate (on-site)

CBRE; Denver (CO); On-site; USD 54,000 - 60,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability coverage

401(k) plan

Job summary

CBRE in Colorado is seeking an Administrative Services Coordinator - Real Estate to support 8+ medical office buildings. You will code invoices, manage documents, and assist with reports while coordinating with tenants and vendors to keep property operations on track.

This role requires a high school diploma with 2 years’ related experience, proficiency in MS Office, strong organization, and effective communication.

Qualifications

• High School Diploma or GED with at least 2 years of related experience.
• Experience with basic accounting and invoice processing.
• Ability to follow established procedures and maintain quality.
• Strong communication skills.
• Real estate or property management experience preferred.
• Experience with vendor management preferred.
• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Curious, analytical, and highly organized.
• Authorized to work in the United States without visa sponsorship.

Responsibilities

• Review, allocate and code invoices for processing.
• Assist team with various administrative tasks (phones, tenants, filing).
• Maintain insurance certificates and leases.
• Collaborate with building technicians and vendors for maintenance.
• Assist with lease administration tasks including setup, amendments, reporting.
• Process and submit invoices into accounting system.
• Communicate with tenants regarding rent payments.
• Follow procedures to resolve routine issues.
• Deliver results with clear expectations and well-defined duties.
• Produce high-quality work with supervisor oversight.

Skills

Basic accounting

Communication

MS Office

Organization

Math skills

Real estate experience

Vendor management

Work authorization

Education

High School Diploma or GED

Job description

About The Role

Do you enjoy being the go-to person who keeps operations organized, invoices accurate, and administrative processes running smoothly? If so, this could be a great opportunity for you.

As a CBRE Administrative Services Coordinator - Real Estate, you'll support the day-to-day operations of 8+ medical office buildings, serving as a valuable partner to the Real Estate Management team. A major component of this role involves coding and processing invoices, ensuring financial information is handled accurately and efficiently across the property portfolio.

In addition to invoice management, you'll take on a variety of administrative responsibilities, including coordinating documentation, maintaining records, assisting with reports, supporting vendors and tenants, and helping keep property operations on track. This role is ideal for someone who enjoys balancing detail-oriented work with a diverse range of administrative tasks.

If you're organized, proactive, and enjoy being part of a collaborative team where your work has a direct impact on the success of multiple properties, we'd love to hear from you.

What You’ll Do

• Review, allocate and accurately code invoices for processing.
• Assist the team with various administrative tasks. This includes answering phones, communicating with tenants, filing and copying.
• Maintain insurance certificates and leases.
• Collaborate with building technicians and external vendors to ensure timely and effective completion of facility maintenance and repair projects.
• Assist with lease administration tasks, including lease setup, amendments, and reporting, to ensure accurate and timely management of lease agreements.
• Process and submit invoices for payment by accurately entering them into the accounting system and forwarding original documents to the accounting department for processing.
• Communicate with tenants regarding rent payments, including phone calls and correspondence, to ensure timely payment and resolve any payment-related issues.
• Apply established procedures and guidelines to resolve routine issues and complete tasks with minimal deviation from standard processes.
• Responsible for delivering results through well-defined duties, methods, and tasks, with clear expectations and objectives.
• Produce high-quality work by following established procedures and guidelines, with ongoing oversight and support from a supervisor.

What You’ll Need

• High School Diploma or GED with a minimum of 2 years of job-related experience.
• Experience with basic accounting principles, including understanding and processing invoices.
• Ability to follow established procedures and maintain quality standards in daily work activities.
• Effective communication skills to convey clear and concise information.
• Property Management or Real Estate experience preferred.
• Experience with managing vendors preferred.
• Working knowledge of Microsoft Office Suite – Excel, Word, Outlook, PowerPoint
• Highly organized and detail-oriented individual with a curious and analytical approach to problem-solving.
• Basic math skills required, including proficiency in calculating percentages, discounts, and markups.
• Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future.

Why CBRE?

• Competitive Benefits: CBRE offers a comprehensive benefits package including medical, dental, and vision insurance, life insurance, disability coverage, and a 401(k) plan starting the first day of the month following your start date.
• Professional Development: We are committed to investing in our employees' growth and development through training programs, certifications, and mentorship opportunities.
• Career Advancement: CBRE is a global leader in commercial real estate services, providing ample opportunities for career progression and advancement within the company.

Colorado Residents

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Administrative Services Coordinator - Real Estate position is $26.00 hourly and the maximum salary for the Administrative Services Coordinator - Real Estate position is $28.85 hourly. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance.

The application window is anticipated to close on August 31, 2026 and may be extended as needed.

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).