Administrative Services Clerk

Kids for the Future; South El Monte (CA); On-site; USD 32,000 - 34,000; Full time

Job summary

Enki Health Services, Inc. is seeking an Administrative Services Clerk to support clerical duties and clinic operations. The role involves assisting the Administrative Services Department, handling phone calls, greeting clients, data entry, and appointment scheduling.

The ideal candidate will have a high school diploma, office experience, and strong communication skills. Bilingual English/Spanish is a plus. California driver’s license may be preferred.

Qualifications

• High school diploma or equivalent.
• Experience working in an office setting preferred.

Responsibilities

• Assist with the daily administrative functions of the Administrative Services Department.
• Answer, screen and transfer incoming phone calls and take messages.
• Greet, assist and check-in clients and visitors.
• Perform data entry and file documents as necessary.
• Assist with scheduling and re-scheduling client appointments.
• Provide Customer Service and assist clients as needed.
• Assist staff with administrative needs.
• Implement and support all Company policies and procedures as applicable.

Skills

Typing 30 wpm

MS Office

Bilingual English/Spanish

Customer service

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

• Base Pay $23.00 - $25.00 / Hour
• Job Category Administrative, Clerical, Support Services
• Employee Type Employee Non-Exempt
• Required Degree High school
• Manage Others No

Description

The following statements are intended to describe the general nature and level of work being performed. They are not to be construed as an exhaustive list of all duties and responsibilities required of personnel so classified.

Position Summary:

The Administrative Services Clerk will assist with clerical, administrative duties, and other essential clinic functions to support the needs of the Administrative Services Department, the clinic, its clients and the on-site management team.

Core Duties and Responsibilities:

• Assist with the daily administrative functions of the Administrative Services Department.
• Answer, screen and transfer incoming phone calls as appropriate, and take complete and detailed messages as needed.
• Greet, assist and check-in clients and visitors.
• Perform data entry and file documents as necessary.
• Assist with scheduling and re-scheduling client appointments as needed.
• Provide Customer Service and assist clients as needed.
• Assist staff members with administrative needs.
• Other duties as assigned.
• Implement and support all Company policies and procedures as applicable.

Requirements

Minimum Education and Experience Preferred:

• High school diploma or equivalent.
• Experience working in an office setting preferred.

Licenses/Certifications:

• Valid California driver’s license, current automobile insurance, and eligibility to drive for the Company is preferred.

Knowledge, Skills and Abilities:

• Ability to perform in a positive, courteous, flexible and adaptive manner.
• Ability to type 30 wpm is strongly preferred.
• Computer literate and experienced with computer programs such as Microsoft Office Word, Outlook and Excel.
• Knowledge of various office equipment, including copy machines, fax machines, and scanners.
• Bilingual English/Spanish ability is a plus.
• Must be able to communicate clearly, both orally and written.

Physical Requirements:

• See well enough (with or without corrected vision) to read fine print, hand-written materials, and a computer screen.
• Speak and hear well enough (with or without assistive device) to converse in person and by telephone.
• Finger, handle, feel, and reach with hands and arms, including ability to use a computer keyboard.
• Have the mobility (with or without assistive device) to stand, sit, crouch, and move from one work area to another.
• Have the strength to lift, carry or push office equipment and supplies used in normal job functions up to 20 lbs.
• Stamina to effectively perform work activities.

Summary

Policy Statement:

Enki Health Services, Inc. is an equal opportunity employer with a standing policy of nondiscrimination. This means that all qualified persons are accorded an equal opportunity for employment or promotion without regard to race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or veteran and/or military status, or any other basis protected by applicable law.

Enki will comply with all fair employment laws and will take affirmative measures to eliminate or prevent illegal discrimination. It is the policy of Enki that positive action be taken to insure that members of protected classes have an equal opportunity for all jobs. Enki will comply with all requirements of the Americans with Disabilities Act (ADA).