Staffing Clerk UHW

Kaiser Permanente; Los Angeles (CA); On-site; USD 40,000 - 43,000; Full time

Job summary

Kaiser Permanente Woodland Hills Medical Center is seeking an on-call Administrative Support specialist to assist with staffing, scheduling and payroll tasks under department supervision.

You will coordinate daily staffing, process timecards, resolve payroll discrepancies, prepare routine reports and maintain attendance and license records. Strong organizational skills, 25 WPM typing and customer service experience in a labor-management environment are required. Evening shift, onsite.

Qualifications

• Administrative and organizational skills such as scheduling, payroll, and report preparation required.
• Typing skills: 25 words per minute.
• Experience in Customer Service.
• Experience with Multitasking.
• Experience with courtesy in dealing with irate customers.
• Working knowledge of basic computer skills required.
• Knowledge of medical terminology.
• Must be able to work in a Labor-Management Partnership environment.

Responsibilities

• Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.
• Computes and recaps hours worked on assigned timecards.
• Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.
• Works closely with the Staffing Office to resolve variances in the Master Schedule.
• Recharges hours from one cost center to another.
• Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.
• Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.
• Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.
• Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.
• Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.
• Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.
• Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.
• Maintains and monitors file on licenses/renewals for all licensed personnel.
• Notifies personnel of impending license expiration and follows up on late receipts of renewals.
• Files a variety of documents including memorandums, letters, and personnel transaction forms.
• Performs related duties, as assigned.
• Must be available to work Variable shifts depending on the needs of the Department.

Skills

Payroll

Scheduling

Timekeeping

Customer Service

Multitasking

Typing 25 WPM

Medical terminology

Basic computer skills

Labor-Management environment

Education

High School Diploma

GED

Job description

Job Summary

Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.

• Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.
• Computes and recaps hours worked on assigned timecards.
• Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.
• Works closely with the Staffing Office to resolve variances in the Master Schedule.
• Recharges hours from one cost center to another.
• Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.
• Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.
• Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.
• Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.
• Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.
• Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.
• Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.
• Maintains and monitors file on licenses/renewals for all licensed personnel.
• Notifies personnel of impending license expiration and follows up on late receipts of renewals.
• Files a variety of documents including memorandums, letters, and personnel transaction forms.
• Performs related duties, as assigned.
• Must be available to work Variable shifts depending on the needs of the Department.

Job Summary

Provides administrative staffing, scheduling and payroll support to department under general guidance and supervision of the department administrators.

Essential Responsibilities

• Coordinates department/unit to include: daily staffing needs, making reassignments, calling replacement personnel, and canceling personnel according to established procedures.
• Computes and recaps hours worked on assigned timecards.
• Resolves discrepancies or problems by referring to master schedules or appropriate supervisor.
• Works closely with the Staffing Office to resolve variances in the Master Schedule.
• Recharges hours from one cost center to another.
• Responds to questions from employees regarding timecard computations; payroll deductions and paycheck discrepancies, or refers person to appropriate department for assistance.
• Completes payroll adjustment form indicating payroll error on employees paycheck and forwards to appropriate supervisor for approval.
• Types and adjusts weekly and monthly staffing schedule and documents all changes at time of occurrence.
• Gathers data and prepares routine reports, as requested by Supervisor; may prepare statistical reports for area.
• Assists in maintaining attendance records for all unit personnel, recording tardiness, sick leave, vacation, leaves of absence, overtime, etc.
• Forwards timecards and transmittal to payroll for processing; receives and distributes paychecks and new timecards upon receipt.
• Answers incoming telephone calls for office, answers routine inquiries regarding staffing procedures, refers other calls to supervisors.
• Maintains and monitors file on licenses/renewals for all licensed personnel.
• Notifies personnel of impending license expiration and follows up on late receipts of renewals.
• Files a variety of documents including memorandums, letters, and personnel transaction forms.
• Performs related duties, as assigned.
• Must be available to work Variable shifts depending on the needs of the Department.

Experience

Basic Qualifications

• N/A.

Education

• High School Diploma or General Education Development (GED) required.

License, Certification, Registration

• N/A

Additional Requirements

• Administrative and organizational skills such as scheduling, payroll, and report preparation required.
• Typing skills: 25 words per minute.
• Experience in Customer Service.
• Experience with Multitasking.
• Experience with courtesy in dealing with irate customers.
• Working knowledge of basic computer skills required.
• Knowledge of medical terminology.
• Must be able to work in a Labor-Management Partnership environment.

Preferred Qualifications

• Word processing skills: 55 WPM preferred.

Notes

• This is an on-call position, days and hours may vary.

• Primary Location: California,Woodland Hills,Woodland Hills Medical Center
• Scheduled Weekly Hours: 1
• Shift: Evening
• Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat
• Working Hours Start: 01:30 PM
• Working Hours End: 12:00 AM
• Job Schedule: Call-in/On-Call
• Job Type: Standard
• Worker Location: Onsite
• Employee Status: Regular
• Employee Group/Union Affiliation: B01|SEIU|Local 399
• Job Level: Individual Contributor
• Department: Woodland Hills Med Center - Admin Supp-Nursing Staff Ofc - 0801
• Pay Range: $28.61 - $30.65 / hour
• Travel: Yes, 5 % of the Time
• Work Setting: Onsite

Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location.

Worker location must align with Kaiser Permanente's Authorized States policy.

Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.