Administrative Services Assistant II

Contra Costa College; Martinez (CA); On-site; USD 50,000 - 60,000; Full time

Job summary

An established industry player is seeking an Administrative Services Assistant II to join their dynamic Employment and Human Services Department. This role offers the chance to make a meaningful impact on the community by supporting individuals and families in achieving self-sufficiency. You'll be involved in data analysis, program evaluation, and collaboration with diverse stakeholders. The position promises a supportive work environment where your innovative problem-solving skills will shine. If you're adaptable and eager to contribute to a vital mission, this opportunity is perfect for you!

Benefits

Health Benefits

Retirement Plan

Professional Development Opportunities

Flexible Work Hours

Qualifications

• Bachelor's degree in business or public administration required.
• Experience in administrative roles with budgetary analysis.

Responsibilities

• Collecting and analyzing data for decision-making.
• Creating and updating digital program manuals.

Skills

Problem Solving

Data Analysis

Interpersonal Skills

Customer Service

Adaptability

Education

Bachelor's Degree in Business Administration

Bachelor's Degree in Public Administration

Master's Degree in Public Administration

Tools

Microsoft Office Suite

Data Management Software

Job description

3 days ago Be among the first 25 applicants

The Position

Bargaining Unit: Local 21 - Non-Supervisory Management

Why Join Contra Costa County?

Contra Costa County is recruiting to fill one (1) Administrative Services Assistant II vacancy in the Employment and Human Services Department. The eligible list from this recruitment may also be used for other vacancies countywide.

Contra Costa County’s Employment and Human Services Department works diligently to provide the community with resources that support, protect, and empower individuals and families to achieve self-sufficiency. The department is committed to hiring candidates that share our core values of delivering an exceptional customer service experience, encouraging open communication, embracing change, practicing ethical behavior, and embracing diversity.

We Are Looking For Someone Who Is

• Reliable and can work without supervision.
• An innovative problem solver and able to identify, analyze, and solve problems.
• Personable, can work with a team of professionals, and interact professionally with others.
• Accountable. You will be responsible for the work product of a team.
• Flexible and cooperative.
• Able to access, understand, and follow county and department rules and regulations.
  
  

What you will typically be responsible for:

• Collecting and analyzing data.
• Applying data to department decision-making.
• Working with Evidence-Based Programming.
• Program evaluation and program design.
• Making presentations to departments, community groups, and other stakeholders.
• Creating and updating digital program manuals.
• Working with budgets, contracts, and agreements.
• Using various software platforms to track spending, invoices, and reports to other county departments as well as state and federal funding sources.
  
  

A few reasons you might love this job:

• Your work will have a direct impact on the surrounding community.
• You will work in a supportive and collaborative atmosphere.
• You will work across county departments and with community groups.
  
  

A few challenges you might face in this job:

• You will work in a large, diverse county with varying needs.
• You will work with stakeholders with competing wants and needs.
• Short time frames to complete projects.
• Policies, procedures, and regulations that impact your work frequently change.
  
  

Competencies Required:

• Innovative Problem Solving: Identifying and analyzing problems in order to propose new ways to do business.
• Involving Others (Engaging Teams): Engaging others for input, contribution, and shared responsibility for outcomes.
• Adaptability: Responding positively to change and modifying behavior as the situation requires.
• Interpersonal Savvy: Considering and responding appropriately to the needs and feelings of others in different situations.
• Customer Focus: Attending to the needs and expectations of customers.
• Self-Management: Showing personal organization, self-discipline, and dependability.
• Displaying Ownership and Accountability: Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
• Professional Integrity & Ethics: Displaying honesty, adherence to principles, and personal accountability.
• Building & Maintaining Relationships: Establishing rapport and maintaining mutually productive relationships.
• Critical Thinking: Analytically and logically evaluating information, propositions, and claims.
• Professional & Technical Expertise: Applying technical subject matter to the job.
• Attention to Detail: Focusing on the details of work content, work steps, and final work products.
  
  

To read the complete job description please visit https://www.governmentjobs.com/careers/contracosta/classspecs/4267

The eligible list established from this recruitment may remain in effect for six months.

Minimum Qualifications

License Required: Possession of a valid California Motor Vehicle Operator’s License. Out of state valid motor vehicle operator’s license will be accepted during the application process.

Education: Possession of a Bachelor's degree from an accredited college or university with a major in business administration or public administration or a closely related field.

Experience: Eighteen (18) months of full-time experience or its equivalent in an administrative staff position performing administrative, budgetary or personnel analysis.

Substitution for Education: Successful completion of at least 60 semester or 90 quarter units from an accredited college or university which included at least one three semester unit course in each of the following areas: (1) English Composition (2) Business or public administration, political science or government (3) Mathematics or Statistics and (4) Psychology or behavioral science ; and two years full time experience or its equivalent in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports; or an acceptable combination of qualifying experience beyond the two-year minimum education requirement may be substituted for the Bachelor’s degree.

Substitution for Academic Major Experience: 1.) One (1) additional year of qualifying experience may be substituted for the required academic major; 2) Possession of a Master’s degree in public administration, business administration, or a closely related field may be substituted for academic major or six (6) months of the required experience.

Desirable Qualifications

• Bachelor's Degree in Statistics or closely related field.
• Experience in data analysis and data-driven decision-making.
• Experience with data confidentiality.
• Experience working with community groups.
• Experience working in environments bound by local, state and federal guidelines, rules, and regulations.
  
  

Selection Process

• Application Filing and Evaluation: Applicants will be required to complete a supplemental questionnaire at the time of application, applications will be evaluated to determine which candidates will move forward in the next phase of the recruitment process.
• Online Multiple-Choice Test: Candidates who clearly demonstrate that they possess the minimum qualifications will be invited to participate in an online test. You will need access to a computer with a reliable internet connection to participate in the assessment. This multiple-choice test will assess candidates on the required competencies and technical skills. (Weighted: 100%)
  
  

The Human Resources Department may change the examination steps noted above in accordance with the Personnel Management Regulations and accepted selection practices.

For recruitment-specific questions, please contact Matthew Damm at [e-mail]. For any technical issues, please contact the Government Jobs' applicant support team for assistance at + 1 855-524-5627.

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources Department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

01

The purpose of the questionnaire is to provide applicants the opportunity to elaborate on their experience, education, and training for the Administrative Services Assistant II position and to assist Human Resources staff in assessing each applicant's qualifications. Your responses to the questionnaire will be used to better understand your relevant experience, education, and training to determine which applicants will be invited to participate in the next step of the recruitment process. Do not answer any of the questions by indicating "see attached application or see resume."

• I understand
  
  

02

Which of the following best describes your highest level of education?

• I do not have a High School Diploma or GED
• High School Diploma or GED
• Some College
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher
  
  

03

Please select the field in which you obtained your degree.

• Business Administration
• Public Administration
• Closely related field
• I do not possess a degree as described
  
  

04

If you selected "Closely related field" on the previous question, please indicate the field in which you obtained your degree here. If this does not apply to you, type "N/A".

05

How many years of experience do you have in an administrative staff position performing administrative, budgetary, or personnel analysis?

• I do not have any experience as described above
• I have less than one year of experience as described above
• I have at least 1 year, but less than 1 1/2 years, of experience as described above
• I have at least 1 1/2 years, but less than 2 1/2 years, of experience as described above
• I have at least 2 1/2 years, but less than 3 1/2 years, of experience as described above
• I have at least 3 1/2 years, but less than 4 1/2 years, of experience as described above
• I have at least 4 1/2 years, but less than 5 years, of experience as described above
• I have 5 or more years of experience as described above
  
  

06

If you do not possess a bachelor's degree and qualify for this position by meeting the substitution for education, please answer questions 8 and 9. If this does not apply to you, select "N/A" on question 7 and 8.

• I understand
  
  

07

I have completed at least 60 semester or 90 quarter units from an accredited college or university which included at least one three-semester unit course in each of the following areas: (1) English Composition (2) Business or Public Administration, Political Science or Government (3) Mathematics or Statistics (4) Psychology or Behavioral Science.

• Yes
• No
• N/A
  
  

08

In addition to the above 60 semester or 90 quarter units I also have two (2) additional years full-time experience in an administrative or staff capacity performing administrative, personnel or budgetary analysis which included the research, analysis and preparation of written reports.

• Yes
• No
• N/A
  
  

09

What Department(s) would you like to work for? **If you do not select "All Departments" then you will ONLY be referred to the Department(s) you select you would be willing to work for. The current vacancies are in Health Services, Animal Services, and Employment and Human Services** Please note: this eligible list may be used to fill vacancies in any of the following departments throughout the period that the list remains active; however, this does not guarantee that there is or will be a vacancy in any specific department.

• All Departments
• Agriculture
• Animal Services
• Assessor
• Auditor-Controller
• Board of Supervisors
• Clerk-Recorder-Elections
• Contra Costa Television (CCTV)
• County Administrator
• County Counsel
• Department of Child Support Services
• Department of Conservation and Development
• Department of Information Technology
• District Attorney
• Employment & Human Services
• Fire District
• Health Services
• Human Resources
• Library
• Probation
• Public Defender
• Public Works
• Risk Management
• Sheriff (A Thorough Background Investigation, Including Polygraph Will Be Conducted)
• Treasurer-Tax Collector
• Veterans Services
  
  

10

Per Personnel Management Regulation (PMR) Rule 718, this eligible list may be used for alternative certification purposes to fill other related positions. If you are hired permanently on an alternate certification, your name will be removed from the Administrative Services Assistant II eligible list. Would you like to be referred on alternate certifications?

• Yes
• No
  
  

11

If you marked "Yes" for alternate certifications, please select the classifications you would be interested in.

• Administrative Aide
• Administrative Analyst
  
  

12

By checking this box, I am confirming that all statements made in this supplemental questionnaire and on the application are accurate and true; and I understand that misstatements or omissions of material facts will result in being rejected from this recruitment process, or released from future employment with Contra Costa County.

• I agree
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

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