ADMINISTRATIVE SERVICES ASSISTANT 4 - 81872

Tennessee Department of Health; Nashville (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

Tennessee Department of Health in Nashville, TN seeks an Administrative Services Assistant 4 to provide broad administrative support within the Division of Family Health and Wellness. The role includes leadership support, personnel coordination, onboarding/offboarding, and resource management, with flexibility to adapt to changing priorities.

Under general supervision, incumbents may supervise staff and contribute to policy implementation and procedural improvements affecting the department.

Qualifications

• Bachelor's degree or higher in a health/science-related field or related experience.
• Experience supervising staff and coordinating administrative functions.
• Strong organizational and communication skills required.

Responsibilities

• Provide broad administrative support to the Division of Family Health and Wellness.
• Lead and supervise staff as assigned to ensure continuity of operations.
• Coordinate leadership support, onboarding/offboarding, travel, workspace, and resources.
• Assist with personnel transactions, meeting coordination, and related processes.
• Adapt to shifting priorities within a small team to meet department needs.

Skills

Supervisory experience

Administrative support

Organizational skills

Education

Bachelor's degree in health or science

Master's degree in MBA / Public Health Admin / Health Planning

Tools

Office software

Job description

Executive Service

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Background Check

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

ADMINISTRATIVE SERVICES ASSISTANT 4

Department of Health Family Health and Wellness Nashville, TN Closing Date: 11/02/2026

Who We Are And What We Do

TDH incorporates our values into the work we do each day to achieve our mission, live our vision and address our two strategic priorities of prevention and access.

How You Make a Difference In This Role

Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the lead level and may supervise subordinate staff. This work involves considerable participation in developing, implementing and evaluating policies and procedures having significant impact on a department as a whole or a segment of the public. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter function at the advanced working level and perform duties with less scope and impact in the areas of policy development, fiscal control, and personal contacts. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter independently perform very complex administrative services duties having broad scope and impact and often independently manage fiscal services and budgetary activities of greater size and complexity.

Job Overview

This position provides broad administrative support for the Tennessee Department of Health's Division of Family Health and Wellness. The incumbent will assist with a wide range of activities including leadership support, personnel coordination, onboarding and offboarding, workspace and resource management, travel coordination, and staffing-related processes. Because responsibilities are shared across a small team, this role requires exceptional flexibility, strong organizational skills, and the ability to quickly adapt to changing priorities while ensuring continuity of operations.

Key Responsibilities

• Provide administrative support across a variety of functions, adapting to changing needs.
• Support for management activities, including meeting coordination, scheduling, travel arrangements, personnel transactions, and related administrative processes.
• Assist with onboarding and offboarding activities to ensure staff have the resources, access, equipment, and information needed throughout their job lifecycle.
• Coordinate and track requests for technology access, software, equipment, workspace assignments, and other operational resources. Support the management of office facilities, equipment, supplies, records, and shared workspaces to maintain an efficient work environment.
• Collaborate closely with team members to provide seamless coverage of responsibilities, demonstrating flexibility, initiative, and the ability to shift between assignments as organizational needs evolve.

Minimum Qualifications

Education and Experience differ for this executive service classification based on the needs of the department. This might include a Bachelor's degree in a health or science field, a Master's degree in Business Administration, Public Health Administration or Health Planning, experience with statewide leadership or directing all functions of a health program as a whole.

Pursuant to the State of Tennessee's Workplace Discrimination and Harassment policy, the State is firmly committed to the principle of fair and equal employment opportunities for its citizens and strives to protect the rights and opportunities of all people to seek, obtain, and hold employment without being subjected to illegal discrimination and harassment in the workplace. It is the State's policy to provide an environment free of discrimination and harassment of an individual because of that person's race, color, national origin, age (40 and over), sex, pregnancy, religion, creed, disability, veteran's status or any other category protected by state and/or federal civil rights laws.