ADMINISTRATIVE SERVICES ASSISTANT 3 - 09082026- 80792

State of Tennessee

Nashville (TN)

Hybrid

USD 49,000 - 61,000

Full time

38 hours ago

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Job summary

State of Tennessee in Nashville seeks a qualified Administrative Services professional to support the Disability and Aging (DDA) department. You will handle program operations, budgeting, and records, working under general supervision in a hybrid in-office/remote setup.

The role emphasizes policy development, grant administration, HR functions, and liaison duties with other agencies, while ensuring compliance and effective service delivery in Middle Tennessee.

Qualifications

Education and Experience: Bachelor's degree AND 3 years of increasingly responsible full-time administrative experience.
Substitution of Experience for Education: Qualifying experience may substitute for the required education, up to 4 years.
Substitution of Education for Experience: Additional graduate coursework may substitute for the required experience, up to 2 years.
Two years of professional administrative services experience with the State of Tennessee.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.
Assists in developing policies and procedures for implementing new or modifying existing administrative services programs.
Oversees a program function of significant scope and impact and maintains records and reports.
Serves as liaison between the agency and the public and other departments to explain procedures and regulations.
Prepares and reviews operating budgets and conducts grant administration and monitoring to ensure compliance.
Performs human resources administration in areas such as employee relations, recruitment, and training.

Skills

Active Learning and Listening

Critical Thinking

Management of Financial Resources

Judgment and Decision Making

Management of Personnel Resources

Education

Bachelor's degree + 3 years admin exp

Two years TN State admin exp

Tools

Personal Computer

Telephone

Copy Machine

Scanner

Calculator

Job description

State of Tennessee Job Information

Opening Date/Time 09/08/2026 12:00AM Central Time

Closing Date/Time 09/14/2026 11:59PM Central Time

Salary (Monthly) $4,057.00 - $5,078.00

Salary (Annually) $48,684.00 - $60,936.00

Job Type Full-Time

City, State Location Nashville, TN

Department Disability and Aging (DDA)

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF DISABILITY AND AGING (DDA), DAVIDSON COUNTY

This position is located in Middle Tennessee Regional Office.

A Motor Vehicle Records (MVR) screening will be conducted prior to employment.

This position is designed as Hybrid (In office and Remote).

This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to three years of increasingly responsible full-time professional staff administrative experience. Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education, on a year-for-year basis, to a maximum of four years. Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.

Two years of increasingly responsible professional administrative services experience with the State of Tennessee.

Necessary Special Qualifications:

Complete a criminal history disclosure form in a manner approved by the appointing authority.
Agree to release all records involving their criminal history to the appointing authority.
Supply a fingerprint sample prescribed by the TBI based criminal history records check.
Submit to a review of their status on the Department of Health's vulnerable persons registry.

Overview

Under general supervision, is responsible for professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the advanced working level and may supervise professional and sub professional staff in accomplishing administrative services and related departmental functions. This class differs from that of Admin Services Assistant 2 in that incumbents of the latter function at the working level and perform work of lesser scope and complexity. This class differs from that of Admin Services Assistant 4 in that incumbents of the latter function at the lead level and may supervise.

Responsibilities

Performs a variety of general staff administrative duties to support program operations.
Assists in developing policies and procedures for implementing new or modifying existing administrative services programs and activities.
Oversees a program function of significant scope and impact. Supervises the preparation and maintenance of a variety of pertinent records and reports.
Serves as liaison between the agency and the general public, persons in other state departments and divisions, officials, and entities outside the organization in order to explain matters of procedure and regulation.
Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training.
May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency.
May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.

Competencies (KSA's)

Competencies