Administrative Service Officer I

County of Kauai; United States; On-site; USD 7,000 - 9,000; Full time

Benefits offered by this job

21 days vacation leave

21 days sick leave

13 paid holidays (14 in election year)

Free medical for your family

Vested retirement after 10 years

Job summary

County of Kauaʻi is seeking an Administrative Services Officer I to oversee a range of administrative functions within the Planning Department. The role includes HR management, budget monitoring, and organizational analysis, with authority to assist the department head on administrative matters.

Responsibilities include supervising staff, administering contracts and expenditures, preparing financial statements and reports, and supporting departmental planning and policy development as described

Qualifications

• Training & Experience: equivalent to a bachelor's degree and four years of professional administrative work in HR, budget or organizational analysis.
• Demonstrated ability to plan and coordinate programs and solve administrative problems.
• Strong analytical skills: data collection, interpretation and reporting.

Responsibilities

• Provide administrative services related to HR management, budget administration and organization.
• Advise management on regulatory and procedural requirements.
• Review expenditures to ensure budget compliance and prepare financial reports.
• Supervise accounting and clerical staff and administer departmental contracts.

Skills

HR management

Budget analysis

Organizational analysis

Management analysis

Education

Bachelor's degree in business or public administration

Job description

Job Title

Administrative Service Officer I

Salary

$6,883.00 - $9,584.00

Position Salary

Salary Commensurate with Experience

Location

Planning Department

Civil Service

Civil Service

Job Summary

Serves the head of a department in a staff capacity with full and continuing responsibility for providing a variety of administrative services essential to the direction and operation of the department and with some delegated authority to act for the department head in administrative matters; and performs other related duties as required. Example of Duties: (The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position). Provides a variety of administrative services primarily relating to human resources management, budget administration and organization and management; Identifies management needs and problems, analyzes and seeks solutions to such problems, and recommends or takes authorized action to resolve same; Advises management on regulatory and procedural requirement regarding administrative matters; Provides or obtains human resources management services in resolving problems relating to recruitment, selection, classification, pay, training, employee management relations, promotion, transfer, retirement and related activities; Promotes an effective interchange of information and coordination of activity between the department and other centralized service agencies; Participates in departmental planning and programming activities in order that management goals may be fully and effectively realized; Assigns and supervises the work of accounting and clerical subordinates; Administers the departmental contracts regarding funding and payment; Advises and coordinates accounting procedures affecting the department; Reviews and approves expenditures to ensure that expenses remain within program and budgetary limits; Reviews and recommends for approval requests for personnel, reorganization, etc.; Reviews, analyzes and compiles budget requests from divisions; Supervises and participates in the preparation of financial statements and reports, budgetary estimates and other statistical reports; Conducts studies, and makes estimates and projections of department’s requirements and assists in computation of allocation of funds to various programs and activities; Conducts internal review to ensure that accounting systems and supportive procedures are effective, efficient and properly implemented and makes recommendations as appropriate; Recommends and assists with the development and revision of departmental fiscal and personnel policies and procedures; Conducts special studies on matters pertaining to fiscal, human resources or other matters as requested; and Performs other related duties as assigned.

Minimum Qualifications

Training & Experience: A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and four (4) years of professional administrative work experience in human resources management, budget analysis, organizational or management analysis or a related field. Qualifying Work Experience: Professional work experience which demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analyses of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns). The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantage and disadvantages, and develop logical recommendations for a course of action, and ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions.

Work Shift/ Schedule

Monday-Friday (United States of America)

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378. Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination.

Benefits

• 21 days of vacation leave
• 21 days of sick leave
• 13 paid holidays (14 in an election year)
• FREE medical for your entire family!
• Vested retirement benefits after 10 years of service!
• And much more!

Selection Process

I’ve submitted my application, what happens next? For civil service positions, applicants will be evaluated based on the content of their applications and depending on the position, may require additional assessments such as a written examination, performance examination or evidence of a valid driver’s license before being placed on an eligible list for that class of work. Depending on your ranking on the eligible list, you may be invited to participate in the remainder of the selection process. For non-civil service positions, applicants do not need to meet minimum qualification requirements. Oral Interviews are conducted with a panel of interviewers and if you are selected for an interview you will be contacted by the hiring department. Employment references will be conducted for the final applicant. After offer, depending on the position, other requirements such as criminal background check, physical examination, and drug testing may be required. What is an eligible list? Applicants for civil service positions who meets the minimum qualification requirements are placed on an eligible list which will be used by departments to fill a vacant position for that class of work. An applicant will remain on an eligible list for 6 months. What is the difference between a civil service and non-civil service position? A civil service position must be filled through the merit system whereby applicants must be qualified to fill a position. Becoming a civil service employee provides an individual with various rights not afforded to non-civil service employees. For more information about civil service recruitment, visit our website: Employment Opportunities - Kauai County, HI Hiring for a non-civil service position is usually processed by the hiring department. There are no minimum qualification requirements and your employment is considered “at will” which means that you may be discharged by the hiring department at any time. Do you allow substitutions for minimum qualification requirements (education for experience or experience for education)? Yes we do! For more information about allowed substitutions for a specific position, visit Class Specifications and search the specific job description that you are interested in.