Administrative Service Officer I

County of Kauai; Baltimore (MD); On-site; USD 77,000 - 107,000; Full time

Job summary

County of Kauaʻi seeks an Administrative Service Officer I to support a department head with essential administrative duties and delegated authority in administrative matters. The role includes handling HR, budget, and organizational tasks while coordinating with centralized services.

The position requires a bachelor's degree in business or public administration and at least four years of professional administrative experience, with strong analytical and reporting abilities.

Qualifications

• Bachelor's degree in business or public administration or related field.
• Four years of professional administrative work experience in human resources, budget analysis, organizational or management analysis, or related field.
• Must demonstrate strong analytical skills and ability to draft comprehensive reports.

Responsibilities

• Provide administrative services relating to HR management, budget administration and organization.
• Advise management on regulatory and procedural requirements in administrative matters.
• Supervise clerical and accounting subordinates and administer departmental contracts.
• Review expenditures, budget requests, and financial statements to ensure alignment with budgets.

Education

Bachelor's degree in business or public administration or related field

Job description

Job Title:

Administrative Service Officer I

Salary Range:

$6,883.00 - $9,584.00

Position Salary:

Salary Commensurate with Experience

Location:

Planning Department

Civil Service or Non Civil Servic** e:**

Civil Service

Job Summary:

Serves the head of a department in a staff capacity with full and continuing responsibility for providing a variety of administrative services essential to the direction and operation of the department and with some delegated authority to act for the department head in administrative matters; and performs other related duties as required.

Examples of Duties:

(The following are examples of duties and are not necessarily descriptive of any one position in this class. The omission of specific duties statements does not preclude management from assigning such duties if such duties are a logical assignment for the position).

• Provides a variety of administrative services primarily relating to human resources management, budget administration and organization and management;
• Identifies management needs and problems, analyzes and seeks solutions to such problems, and recommends or takes authorized action to resolve same;
• Advises management on regulatory and procedural requirement regarding administrative matters;
• Provides or obtains human resources management services in resolving problems relating to recruitment, selection, classification, pay, training, employee management relations, promotion, transfer, retirement and related activities;
• Promotes an effective interchange of information and coordination of activity between the department and other centralized service agencies;
• Participates in departmental planning and programming activities in order that management goals may be fully and effectively realized;
• Assigns and supervises the work of accounting and clerical subordinates;
• Administers the departmental contracts regarding funding and payment;
• Advises and coordinates accounting procedures affecting the department;
• Reviews and approves expenditures to ensure that expenses remain within program and budgetary limits;
• Reviews and recommends for approval requests for personnel, reorganization, etc.;
• Reviews, analyzes and compiles budget requests from divisions;
• Supervises and participates in the preparation of financial statements and reports, budgetary estimates and other statistical reports;
• Conducts studies, and makes estimates and projections of department’s requirements and assists in computation of allocation of funds to various programs and activities;
• Conducts internal review to ensure that accounting systems and supportive procedures are effective, efficient and properly implemented and makes recommendations as appropriate;
• Recommends and assists with the development and revision of departmental fiscal and personnel policies and procedures;
• Conducts special studies on matters pertaining to fiscal, human resources or other matters as requested; and
• Performs other related duties as assigned.

Minimum Qualifications:

Training & Experience:

A combination of education and experience substantially equivalent to graduation from an accredited college or university with a baccalaureate degree in business or public administration or a related field, and

• four (4) years of professional administrative work experience in human resources management, budget analysis, organizational or management analysis or a related field.

Qualifying Work Experience:

Professional work experience which demonstrated responsibility for planning and coordinating program activities and solving operational problems involving administrative processes and the relationships between programs. Such experience must have demonstrated administrative abilities by completion of assignments or projects which involved administrative problems (e.g., conducting studies and analyses of programs, projects and services to assess effectiveness, adherence to program directives and achievement of goals and objectives, resource needs, cost and benefit factors, and other essential management concerns and recommending alternative courses of action to resolve problems and increase the effectiveness of operations and other concerns). The experience must have demonstrated a high degree of analytical skill involving the ability to identify information needs, collect and analyze data, identify problems and alternative solutions and their advantage and disadvantages, and develop logical recommendations for a course of action, and ability to read, comprehend and interpret complex material and draft comprehensive reports of findings and conclusions.

Work Shift/ Schedule:

Monday-Friday (United States of America)

Equal Opportunity Employer

It is the policy of the County of Kauaʻi that there shall be no discrimination in employment pursuant to Title VII of the Civil Rights Act of 1964 as amended, the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 as amended, and the Hawaii Revised Statutes Chapters 368 and 378 .

Except for bona fide occupational or other legal requirements, no individual employed by the County, or applying for employment with the County, shall be subjected to discrimination on the basis of race, sex, sexual orientation, age, religion, color, ancestry, national origin, disability, marital status, pregnancy or reproductive health decisions, arrest and court record, assignment of child support, national guard participation, Veteran status, credit history, domestic/sexual violence victim status, or any other basis covered by state or federal laws governing non-discrimination_