Administrative Service Manager

STI; Nashville (TN); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading administrative services provider in Nashville, Tennessee, is seeking an administrative support specialist for handling contract documents, invoicing, and budget preparation. The ideal candidate will provide essential financial support to the Early Childhood Initiatives Section, ensuring timely vendor payments and accurate contract tracking. This full-time position requires strong organizational and Excel skills to manage multiple contracts effectively.

Qualifications

• Strong organizational skills to manage multiple contracts.
• Proficient in Excel for tracking and reconciliations.

Responsibilities

• Provide administrative support for contract documentation.
• Track and reconcile invoices for reimbursement.
• Assist in budget preparation and revisions.

Job description

Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing budgets; preparing contract documents including scope of service and budget and assisting contract agencies with budget development; processing invoices to ensure timely vendor payment and maintaining Excel spreadsheets. Prepare, process, and track all assigned contracts and applicable amendments for the Early Childhood Initiatives Section. Preparation of the contracts will involve research and analytics as to the proper formatting to be utilized for each contract as well as amendments that occur frequently. Prepare and process budgets and invoices to reconcile contract spending. The ASA 5 will also assist in the development of budget, funding,and Contract Processing Worksheet (CPW) revisions as necessary.

This position will track and reconcile invoices for reimbursement to Edison for assigned contracts.

Provide financial and administrative support services to meet the Early Childhood operational needs.

Provide support to the Early Childhood Section as requested