Administrative Service Assistant - Contracts and Finance

STI; Nashville (TN); On-site; USD 48,000 - 64,000; Full time

Job summary

STI in Nashville seeks an ASA-5 administrative specialist to support the Early Childhood Initiatives Section with budget preparation, contract documents, and invoice processing.

You will research contract formats, assist with amendments, track spending, reconcile invoices, and provide financial and administrative support to meet operational needs using Excel spreadsheets.

Qualifications

• Experience preparing budgets and contract documents.
• Ability to research and analyze contract formats and amendments.
• Proficient in budget development and expense tracking.
• Proficient with Excel spreadsheets for tracking invoices and budgets.

Responsibilities

• Prepare and track budgets and contracts for the Early Childhood Initiatives Section.
• Process invoices to ensure timely vendor payments and reconcile spending.
• Provide financial and administrative support to meet operational needs.
• Support contract amendments and CPW revisions as needed.

Skills

Budget preparation

Contract management

Invoicing

Administrative support

Research & analytics

Tools

Excel

Job description

Provide administrative support including preparation of reports, forms, and administrative tasks related to preparing budgets; preparing contract documents including scope of service and budget and assisting contract agencies with budget development; processing invoices to ensure timely vendor payment and maintaining Excel spreadsheets. Prepare, process, and track all assigned contracts and applicable amendments for the Early Childhood Initiatives Section. Preparation of the contracts will involve research and analytics as to the proper formatting to be utilized for each contract as well as amendments that occur frequently. Prepare and process budgets and invoices to reconcile contract spending. The ASA 5 will also assist in the development of budget, funding,and Contract Processing Worksheet (CPW) revisions as necessary.

This position will track and reconcile invoices for reimbursement to Edison for assigned contracts.

Provide financial and administrative support services to meet the Early Childhood operational needs.

Provide support to the Early Childhood Section as requested