Administrative Service Assistant

atlasadvisors; Washington (District of Columbia); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

401(k) retirement plan

Full medical care benefits package

Training and professional development

Company-provided life insurance

Short-term & long-term disability

Paid time off

Job summary

Atlas Advisors, LLC seeks three Executive Assistants to provide administrative support to the Office of the Chief Executive at the U.S. International Development Finance Corporation in Washington, DC.

Role focuses on calendar management, meeting coordination, correspondence, document prep, records and office logistics in a high-visibility environment. This onsite position requires discretion and strong judgment.

Qualifications

• High school diploma or equivalent.
• At least four years of progressively responsible administrative, clerical, executive assistant, secretarial, office management, customer service, or records management experience.
• At least two years of experience directly supporting senior management, executive leadership, a front office, or a comparable high visibility professional environment.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic file or collaboration systems.
• Strong written and verbal communication, organization, prioritization, and document preparation skills.
• Ability to meet deadlines, maintain confidentiality, and exercise professional judgment.
• United States citizenship and the ability to obtain and maintain a Public Trust clearance.
• Associate's degree, bachelor's degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field.

Responsibilities

• Manage executive calendars, meetings, appointments, conference rooms, and official engagements.
• Prepare agendas, briefing materials, meeting packets, presentations, correspondence, reports, and follow-up items.
• Receive, screen, route, and track telephone calls, correspondence, requests, and inquiries.
• Maintain electronic and paper files, spreadsheets, tracking logs, dashboards, and office records.
• Coordinate meetings, events, visitors, transportation requests, and administrative logistics.
• Support the preparation, routing, tracking, and filing of procurement, travel, financial, human resources, facilities, and administrative documents.
• Monitor shared inboxes and coordinate with DFC personnel, external stakeholders, vendors, and visitors.
• Protect sensitive information and perform additional administrative duties within the scope of the position.

Skills

Calendar management

Meeting coordination

Document preparation

Records management

Customer service

Microsoft Office proficiency

Education

Associate's degree

Bachelor's degree

Professional certification in business/administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Adobe Acrobat

Job description

Support the Mission of the U.S. International Development Finance Corporation (DFC) Atlas Advisors, LLC (ATLAS) is seeking three experienced Executive Assistants to provide administrative and executive support to the Office of the Chief Executive at the U.S. International Development Finance Corporation in Washington, DC. This position is identified as an Administrative Service Assistant and Executive Assistant III / Secretary III under the DFC requirement. The Executive Assistant will support calendar management, meeting coordination, correspondence, document preparation, records management, office coordination, data entry, and customer service. This position requires a professional who can manage competing assignments, meet deadlines, maintain confidentiality, and exercise sound judgment in a high visibility executive office. This position is contingent on contract award

Key Responsibilities

• Manage executive calendars, meetings, appointments, conference rooms, and official engagements.
• Prepare agendas, briefing materials, meeting packets, presentations, correspondence, reports, and follow-up items.
• Receive, screen, route, and track telephone calls, correspondence, requests, and inquiries.
• Maintain electronic and paper files, spreadsheets, tracking logs, dashboards, and office records.
• Coordinate meetings, events, visitors, transportation requests, and administrative logistics.
• Support the preparation, routing, tracking, and filing of procurement, travel, financial, human resources, facilities, and administrative documents.
• Monitor shared inboxes and coordinate with DFC personnel, external stakeholders, vendors, and visitors.
• Protect sensitive information and perform additional administrative duties within the scope of the position.

Qualifications

• High school diploma or equivalent.
• At least four years of progressively responsible administrative, clerical, executive assistant, secretarial, office management, customer service, or records management experience.
• At least two years of experience directly supporting senior management, executive leadership, a front office, or a comparable high visibility professional environment.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint, Teams, Adobe Acrobat, and shared electronic file or collaboration systems.
• Strong written and verbal communication, organization, prioritization, and document preparation skills.
• Ability to meet deadlines, maintain confidentiality, and exercise professional judgment.
• United States citizenship and the ability to obtain and maintain a Public Trust clearance.
• Desired Experience in an executive office, C suite office, or similarly structured corporate or public sector organization.
• Associate's degree, bachelor's degree, or relevant professional certification in business administration, office management, communications, public administration, or a related field.

Work location

WORK LOCATION This is a full time, onsite position at the U.S. International Development Finance Corporation headquarters in Washington, DC. Remote and hybrid work are not available for this position.

Compensation & Benefits

• Competitive salary commensurate with experience.
• 401(k) retirement plan.
• Full medical care benefits package.
• Training and professional development.
• Company-provided life insurance.
• Short-term & long-term disability.
• Paid time off.