Administrative Secretary/Procurement Specialist, 900000175

Marietta-City-Schools; Marietta (GA); On-site; USD 38,000 - 54,000; Full time

Job summary

Marietta City Schools is seeking an Administrative Secretary/Procurement Specialist for the School Nutrition Services in Marietta, GA. The role reports to the Director of the School Nutrition Program and supports procurement, contract administration, vendor coordination, and office operations.

The position requires a high school diploma or GED with business skills, 3+ years in procurement, and familiarity with USDA purchasing policies; associates degree and ServSafe/SNA certification preferred.

Qualifications

• High school diploma or GED with business skills is required.
• Three (3) or more years of procurement experience, including buying for distribution.
• One (1) year of school nutrition management experience preferred.
• ServSafe Certified or School Nutrition Association Certified preferred.

Responsibilities

• Provide secretarial and clerical support for the Director.
• Order yearly USDA entitlement foods and DOD produce; coordinate delivery and document files.
• Manage contracts and price agreements; monitor quality of procured items; resolve vendor issues.
• Prepare food orders for vendors weekly; serve as contact for delivery issues.
• Order and distribute small kitchen equipment, linens and office supplies to all kitchens.
• Assist in bid preparation, distribution, and tabulation; maintain the nutrition database of awarded bids.
• Place work orders and coordinate repairs for office and kitchen equipment.
• Assist in training and monthly managers meetings; complete personnel paperwork and background checks.
• Communicate professionally with managers and staff; multi-task and work with minimal supervision.
• Other duties as assigned by the Director.

Skills

Procurement knowledge

Record-keeping

Vendor coordination

Communication with public

USDA purchasing policies

Education

High school diploma or GED

Associates or college degree preferred

Tools

Excel

MS Word

Publisher

Job description

Administrative Secretary/Procurement Specialist, 900000175

Marietta City Schools MCS School Nutrition – Marietta, Georgia – Open in Google Maps

Job Details

Job ID: 5919501

Application Deadline: Posted until filled

Posted: Sep 09, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

POSITION TITLE:

Administrative Secretary/Procurement Specialist, School Nutrition Services

RESPONSIBLE TO:

Director, School Nutrition Program

JOB CLASSIFICATION:

Classified

219 Day Employee-At-Will

FSLA Status: Non-Exempt

QUALIFICATIONS:

Education:

Minimum of high school diploma or GED with business skills.

Associates or other college degree preferred.

Experience:

• Three (3) or more years of experience in procurement or related fields including considerable experience in buying for distribution.
• Knowledge of general office work including record-keeping, filing, and computer office software usage.
• One (1) year prior school nutrition management experience preferred.
• ServSafe Certified, School Nutrition Association Certified preferred.

ESSENTIAL FUNCTIONS:

To perform procurement duties for food and supplies, maintain the necessary reports and files, organize the office in an efficient manner, and perform general clerical duties.

MAJOR RESPONSIBILITIES:

• Provide secretarial and clerical service for the Director.
• Demonstrate prompt and regular attendance.
• Work with Director and Assistant Director to determine and order yearly allotments of USDA entitlement foods and DOD (Department of Defense) produce, coordinate delivery schedule and files and confirms USDA food supplies with state DOE.
• Implements and manages contracts and price agreements to ensure that all contract conditions are followed; monitors the quality of food, supplies, and services that are being procured by SNP; coordinates with Café Managers, and Accounting Coordinator to resolve any issues with vendors.
• Prepare food orders for vendors on a weekly basis. Serves as the contact person for vendors concerning delivery issues of products ordered.
• Order and distribute small kitchen equipment, linens and office supplies to all kitchens.
• Assist director in the preparation, distribution, tabulation, and awarding of bids.
• Maintains school nutrition database of awarded bid items up to date.
• Responsible for placing work orders and coordinating repairs on all office and kitchen equipment.
• Assist in the preparation and organization of training courses for school nutrition personnel and monthly managers meetings.
• Complete required paperwork for newly hired personnel and terminated employees and forwards to the Human Resources Department.
• Verifies background information of potential applicants as needed.
• Maintains and updates employee emergency information.
• Attends monthly managers’ meetings and compiles minutes
• Communicates with managers and staff in a professional manner providing technical assistance as needed
• Organizes and updates files as needed
• Assist the Director in the daily operation of the office
• Demonstrates the ability to function as a collaborative team member and contributor toward department success.
• Demonstrates the ability to multi-task and work effectively independently (with minimal supervision/direction)
• Other duties as assigned by the Director

Skills, Knowledge, Abilities:

• Proficient in computer operations commonly found in office environments(Excel, MS Word, Publisher)
• Ability to maintain complex records and prepare complex reports.
• Ability to make decisions in accordance to USDA & District purchasing policies.
• Ability to handle delegated administrative details, request for information and other matters brought to the Director.
• Knowledge of general accounting principles and purchasing.
• Possesses the ability to communicate professionally to the public.

Physical Demands:

• Frequent walking, sitting, and standing for extended periods.
• Ability to lift and carry instructional materials and equipment up to 25 pounds.
• Dexterity to write on a board, operate a computer, and use other classroom technology.
• Occasional bending, stooping, and reaching.
• Clear speech and hearing abilities for effective communication.
• Visual acuity to read printed and digital materials.

Work Environment:

The noise level in the work environment is usually very quiet. The employee is continuously required to meet deadlines with severe time constraints, interact with the public and other staff.

NONDISCRIMINATION STATEMENT:

The Board of Education of the City of Marietta does not discriminate on the basis of race, color, religion, national origin, age, disability, or gender in its employment practices, student programs, and dealings with the public.

Salary Schedules

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required