School Nutrition Procurement Specialist

Carroll County Schools; Carrollton (GA); On-site; USD 40,000 - 60,000; Full time

Job summary

Carroll County Schools in Georgia seeks a Procurement Specialist for the School Nutrition Program. You will requisition and purchase supplies, equipment, and foods, and prepare bid specifications.

You will examine requisitions, compare costs, communicate with vendors and school staff, assist with USDA commodity processing, and maintain records to support compliant procurement.

Qualifications

• High School Diploma is required.
• Ability to write bid specifications.
• Ability to communicate well.
• Strong organizational skills.
• Knowledge/experience of how school nutrition operates and federal fund allowances.

Responsibilities

• Prepare bid specifications and other documents related to purchases.
• Examine requisitions and process orders.
• Compare costs and evaluate product quality.
• Correspond with vendors and monitor market conditions and trends.
• Assist Director with USDA commodity processing and ordering.
• Maintain records of bids and awards.
• Monitor purchasing costs and financial impact.

Skills

Bid specifications

Communication

Organizational skills

School nutrition knowledge

Education

High School Diploma

Tools

Spreadsheet software (Excel)

Job description

REPORTS TO:

Director of School Nutrition Program

JOB OBJECTIVES (Purpose of the position):

To requisition and purchase supplies, equipment, materials, parts, and foods used in the School Nutrition program.

ESSENTIAL JOB FUNCTIONS (Functions Essential To Attaining Job Objectives)

Strategic Goal Area IStudent Achievement

• Prepare student participation spreadsheets to use when allocating the amount of commodity foods to be delivered to each location.

Strategic Goal Area IIStakeholder Engagement and Loyalty

• Communicate effectively with School Nutrition Manager, Parents and School Administrators.

Strategic Goal Area IIIEfficient and Effective Operational Processes

• Receives, examines, and processes requisitions, prepares bid specifications and other necessary documents related to the purchase.
• Compares costs and evaluates the quality and suitability of product.
• Corresponds with vendors. Keeps informed of new products and market conditions and trends.
• Confers with and assists the Director of School Nutrition in determining purchasing needs and specifications.
• Confers with State Department to ensure procurement process is properly followed.
• Maintains records containing copy of bid request sent, all respondents, and company bid was awarded to.
• Analyzes purchasing trends to determine if an agency contract or statewide contract would benefit the system.
• Assist Director with USDA commodity processing and ordering.

Strategic Goal Area IVContinuous System and School Improvement

• Monitor the cost and financial impact of purchases to the School Nutrition Program.

Other Expectations

• Adhere to the Code of Ethics for Educators in Georgia
• Demonstrate prompt and regular attendance /timeliness
• Complete assignments and requirements on time and in compliance with directions.
• Maintain accurate, complete, and appropriate records and file reports promptly
• Maintain confidentiality of information and records for students and staff

JOB STANDARDS (Minimum qualifications needed to perform essential job functions):

• High School Diploma
• Skills in writing bid specifications
• Ability to communicate well
• Organizational skills
• Knowledge and experience of how the school nutrition operates and allowances for the use of federal funds.

FLSA: Non-Exempt

JOB LOCATION (Place(s) where work is performed):

County Office

EQUIPMENT (Machines, Devices, Tools, Etc., Used In Job Performance)

Telephone, Copier, FAX machine, Computer, Typewriter, Calculator

CRITICAL SKILLS/EXPERTISE (Needed For This Job Specifically)

• Computer Skills creating spreadsheets, cell formatting, formulas
• Organization skills
• Ability to establish and maintain effective working relationships with vendors, suppliers, and manufacturers.
• Effective communication and telephone skills

Name Of Evaluation Instrument Used For This Job Description

School Nutrition Procurement Specialist Job Performance Evaluation

2012: Date job description approved by the board of education

2012: Date evaluation instrument reviewed by the board of education