Administrative Secretary & Office Manager, Public Works

City of Oceanside, CA; Oceanside (CA); On-site; USD 42,000 - 62,000; Full time

Job summary

The City of Oceanside is accepting applications for the position of Administrative Secretary in the Public Works Department. This role provides high-level administrative, secretarial, and clerical support to the Division Manager and management staff.

The Administrative Secretary serves as liaison with staff and the public, manages confidential information, prepares reports, budgets, and minutes, and supervises office operations and staff as assigned.

Qualifications

• Four years of increasingly responsible administrative and secretarial experience including one year of supervisory or lead responsibility.
• Equivalent to the completion of the twelfth grade supplemented by specialized training in office procedures or a related field.

Responsibilities

• Provide administrative, secretarial, and clerical support to the Division Manager and management staff.
• Screen calls, visitors, and mail; answer questions and provide information to staff and the public.
• Prepare reports, budgets, agenda packets, minutes, and presentation materials.

Skills

Office procedures

Supervision

Record keeping

Budgeting

Public relations

Customer service

Phone etiquette

Laws & regs

English grammar

Research and analysis

Education

High school diploma plus specialized training in office procedures

Job description

The City of Oceanside is accepting applications for the position of Administrative Secretary in the Public Works Department. This role provides high-level administrative, secretarial, and clerical support to the Division Manager and management staff.

The Administrative Secretary serves as liaison with staff and the public, manages confidential information, prepares reports, budgets, and minutes, and supervises office operations and staff as assigned.