Administrative Secretary II

Hampton City Schools; Hampton (VA); On-site; USD 23,419 - 38,572; Full time

Job summary

Hampton City Schools in Hampton, VA seeks an Administrative Clerk to support the Special Education Department. This full-time role spans a 12-month period with an hourly salary range and immediate start.

You will handle clerical tasks, manage databases, maintain confidentiality, coordinate conferences, and prepare documents for educators, parents, and the public. Qualifications include a high school diploma, 3–5 years in an office, strong communication, typing and editing skills, and Google

Qualifications

• Completion of high school diploma or equivalent; business school training or two years of college preferred.
• Three to five years of office work experience; school experience preferred.
• Thorough knowledge of standard office procedures, practices and equipment.
• Effective communication and interpersonal skills.
• Excellent typing and strong editing skills; detail-oriented.
• Proficiency in Google Sites.

Responsibilities

• Provides administrative clerical support to Special Education Coordinators and other staff.
• Performs a variety of administrative/clerical tasks for department operations.
• Maintains and uses databases; keeps accurate records.
• Works cooperatively with Directors, Coordinators, Administrators, Parents/Guardians and the public.
• Maintains confidentiality of student and program information.
• Plans and arranges conferences/meetings under guidance from staff.
• Prepares correspondence and reports; edits for grammar and clarity.
• Performs other duties as assigned.
• Models non-discriminatory practices in activities.

Skills

Communication skills

Typing

Editing

Interpersonal skills

Education

High school diploma or equivalent

Two years of college / business school training

Tools

Google Sites

Job description

Position Information
Location: Special Education Department
Supervisor: Special Education Coordinators
Employment Period: 12 Months
Employment Status: Full-time
Pay Grade: H-10
Salary Range: $17.18--$28.05 /hour
Start date: Immediately

Duties And Responsibilities

Responsible for providing administrative clerical support to Special Education Coordinators and other identified special education staff.

• Performs a variety of administrative and/or clerical support functions for the operation of the department.
• Maintains and uses information in databases and maintains accurate records
• Works cooperatively, effectively and professionally with Director, Coordinators, Administrators, Parents/Guardians, and general public.
• Maintains confidentiality of student and program information.
• Possess physical dexterity to perform assigned tasks.
• Plans and arranges conferences/meetings under general guidance from coordinators or assigned staff.
• Prepares correspondence, reports or other documents from rough draft/notes; corrects grammar, spelling and punctuation errors; edits wording without changing intended message.
• Performs other duties as assigned.
• Models non-discriminatory practices in activities.

Job Requirements

• Completion of high school diploma or equivalent. Some business school training or completion of two years of college, or any equivalent combination of experience and training is preferred.
• Three to five years of work experience in an office environment (for external candidates only); experience in a school is preferred.
• Thorough knowledge of standard office procedures, practices and equipment.
• Effective communication and interpersonal skills.
• Must possess excellent typing and strong editing skills and have the ability to handle details accurately.
• Proficiency in Google Sites.

Application Requirements

You may apply anytime before midnight on the closing date. The following must be provided to be considered for the position.

• Resume (required to be uploaded)
• Feedback on reference forms from all persons listed as references (minimum of two)

Only complete applications will be considered.

Hampton City Schools Does Not Discriminate In Employment Against Any Person On The Basis Of Race, Color, Religion, National Origin, Sex, Gender, Age, Disability Or Other Protected Class. Personnel Decisions Are Based On Merit And The Ability To Perform The Essential Functions Of The Job, With Or Without Reasonable Accommodation. The Following Person Has Been Designated To Handle Inquiries Regarding The Non-discrimination Policies

Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; [phone]

Appropriate accommodations for individuals with disabilities are available upon request.