Administrative Secretary III

Hampton City Schools; Hampton (VA); On-site; USD 26,000 - 45,000; Full time

Job summary

Hampton City Schools seeks a full-time clerical/accounting specialist at Bassette Elementary to support the director and handling routine administrative tasks. The role requires strong communication and organizational skills, with experience in an educational setting highly valued.

The position involves handling confidential documents, preparing reports, and coordinating office operations using Microsoft Office and FileMaker Pro on Macintosh environments.

Qualifications

• Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred.
• Demonstrates good communication and human relation skills.
• At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).
• Experience in a PK-8 school preferred.
• Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment).
• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.

Responsibilities

• Provides clerical and accounting support to the director.
• Plans, initiates and carries to completion clerical and administrative support activities.
• Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
• Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material.
• Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
• Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials.
• Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.
• Complies data for reports; gathers and interprets information from appropriate sources; may prepare information and presentation packets for use by a supervisor or coordinator.
• All other related duties as assigned.

Skills

Communication skills

Human relations

Organizational skills

Education

High school diploma or equivalent

Associate's degree preferred

Tools

FileMaker Pro

Microsoft Office (Word, Excel, PowerPoint)

Macintosh environment

Job description

Position Information

Location:

Bassette Elementary

Supervisor:Building PrincipalEmployment Period:12 monthsEmployment Status:Full-timePay Grade:H-12Salary Range:$19.44--$33.05/hourStart Date:Immediately

Duties And Responsibilities

• Provides clerical and accounting support to the director.
• Plans, initiates and carries to completion clerical and administrative support activities.
• Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action.
• Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material.
• Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data.
• Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials.
• Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software.
• Complies data for reports; gathers and interprets information from appropriate sources; may prepare information and presentation packets for use by a supervisor or coordinator.
• All other related duties as assigned.

Job Requirements

• Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred.
• Demonstrates good communication and human relation skills.
• At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only).
• Experience in a PK-8 school preferred.
• Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment).
• Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.

Hampton City Schools does not discriminate in employment against any person on the basis of race, color, religion, national origin, sex, gender, age, disability or other protected class. Personnel decisions are based on merit and the ability to perform the essential functions of the job, with or without reasonable accommodation. The following person has been designated to handle inquiries regarding the non-discrimination policies: Executive Director of Human Resources, One Franklin Street, Hampton, VA 23669; [phone]. Appropriate accommodations for individuals with disabilities are available upon request.