ADMINISTRATIVE SECRETARY II

Arizona State Government; Goodyear (AZ); On-site; USD 29,000 - 36,000; Full time

Benefits offered by this job

Vacation and sick days

Parental leave

Insurance plan

Retirement program

Optional benefits

Commuter subsidy

Job summary

Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) in Goodyear, AZ seeks an Administrative Secretary II to perform secretarial and administrative duties for the unit manager. The role involves handling correspondence, meetings, minutes, budgeting support, and document management in a secure prison environment.

Requires two years of clerical experience; proficiency in Microsoft and Google Suite; strong communication and organizational skills are essential for this public service

Qualifications

• Two years of professional office experience preferred.
• Ability to manage confidential files and data.
• Proficiency with Microsoft and Google Suite.
• Strong written and verbal communication skills.

Responsibilities

• Reviews and summarizes correspondence to generate letters or reports.
• Performs complex administrative tasks for an administrator or program manager.
• Screens and routes incoming calls and answers inquiries.
• Attends meetings and transcribes minutes for distribution.
• Maintains unit timekeeper records and files.
• Generates purchase orders and manages office supplies.
• Supports budget preparation with summaries.
• Leads back-up clerical staff and trains others.
• Maintains post orders and department policies.

Skills

Verbal communication

Written communication

Time management

Record keeping

Office administration

Scheduling meetings

Tools

Microsoft Suite

Google Workspace

Job description

Arizona Department of Corrections, Rehabilitation & Reentry

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

Administrative Secretary II

Job Location:

Address: Arizona State Prison Complex (ASPC) - Perryville, 2105 North Citrus Road, Goodyear, Arizona 85395

Posting Details:

1. Salary: $32,400.00
2. Grade: 13
3. Closing Date: 9/1/26

Job Summary:

Are you looking for the perfect opportunity to begin a rewarding career? The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a motivated and qualified individual to provide secretarial and administrative duties to the unit manager.

Job Duties:

• Reviews and summarizes correspondence/data to generate letters or reports
• Performs a variety of complex administrative tasks for an administrator and/or program manager
• Screens and routes incoming calls and answers general inquiries
• Attends meetings and transcribes minutes for distribution
• Acts as unit timekeeper
• Establishes and maintains administrative/confidential files
• Generates purchase orders and maintains the unit office supplies
• Collects summaries for unit budget preparation
• Functions as lead office support, trains/back up other clerical staff
• Maintains post orders/department policies and procedures
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• General office practices and procedures
• Personal computers, using Microsoft and Google Suite
• Business English and basic mathematics
• Office management and equipment functionsPayroll practices and procedures

Skill in:

• Verbal and written communication
• Providing detail-oriented results
• Record keeping and report generation
• Building and maintaining interpersonal relationships
• Time and project management
• Scheduling and coordinating meetings
• Taking and transcribing meeting minutes

Ability to:

• Work in a prison environment
• Learn and adhere to department policies and procedures
• Maintain files of correspondence, records, and reports
• Maintain confidentiality
• Adapt to changing priorities

Selective Preference(s):

• Two years of professional office experience
• Proficient in Microsoft and Google Suite

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation and drug test*.

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver's license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS). Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.