EXECUTIVE STAFF ASSISTANT

Arizona State Government; Goodyear (AZ); On-site; USD 49,000 - 59,000; Full time

Benefits offered by this job

Vacation days & holidays

Parental leave

Comprehensive insurance plan

Retirement program

Deferred compensation options

Transit subsidy

Job summary

Arizona Department of Corrections, Rehabilitation & Reentry is seeking an Executive Staff Assistant to support the Warden and Executive Staff at the Perryville complex in Goodyear, AZ. The role requires strong organizational skills and high proficiency in problem-solving, reporting, and confidential data handling.

The ESA will manage correspondence, prepare reports, participate in executive meetings, and supervise clerical staff.

Qualifications

• Experience in administrative support and executive staff coordination.
• Knowledge of rules, regulations, policies; ability to prepare responses and reports.
• Ability to research, write position papers and comprehensive reports.
• Ability to supervise Administrative staff; manage leave and evaluations.
• Experience with diverse stakeholders and confidential information.

Responsibilities

• Provide staff support to the Warden and Executive Staff; interpret rules and policies.
• Research and respond to correspondence; prepare position papers and reports.
• Participate in executive meetings; assist in long-range planning; facilitate meetings.
• Supervise Administrative staff; assign work, train, evaluate performance, and handle staffing decisions.

Skills

Verbal and written communication

Interpersonal relationships

Business English

Problem solving

Research and data collection

Organization

System concepts and development

Agency/region goals and objectives

Tools

AIMS

HRIS

Office software

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

EXECUTIVE STAFF ASSISTANT

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Perryville
2105 N. Citrus Rd.
Goodyear, AZ 85395

Salary: $54,000.00

Grade: 20

Closing Date: 8/31/26

Job Summary:

The Executive Staff Assistant (ESA) position located at Perryville, facilitates any and all needs of the Warden and the Executive Staff. This includes being available to assist in numerous functions, and requires a high level of technical skill in organizational areas such as personnel, management analysis, and daily operational functions. The ESA has a significant impact on management decision making and organizational operational structure.

Job Duties:

• -Provides staff support and technical assistance to the Warden and Executive Staff in the interpretation of rules, regulations, and policies. Specifically, researches and responds to a wide variety of issues to include review and making recommendations on staff discipline, projects, audits, employee grievances, investigations Equal Employment Opportunity Complaints, placement of Temporary Work Assignment (TWA), staff litigation, compile data, report writing, prepare responses to staff, offenders and the public.
• -Researches and responds to correspondence requiring the signature of the Complex Warden. Writes and/or edits correspondence and reports, exercising signature authority as authorized. Conducts research and prepares position papers and comprehensive reports.
• -Participates in Executive level meetings to identify and analyze problems, recommends and implements solutions. Participates in the development of long-range organizational planning. Facilitates meetings as assigned.
• -Directly supervises an Administrative Assistant III and/or Administrative Secretary II to include work assignments and review, provides training and guidance, approves sick and annual leave, completes performance evaluations, recommends hiring, dismissal and/or discipline.
• Other duties are assigned as related to the position.

Knowledge, Skills & Abilities (KSAs):

Knowledge of:

• -State and Federal rules and regulations, ADOA Personnel Rules, departmental policies and procedures
• -Legislative mandates and court rulings which impact the department
• -Personnel allocation
• -Organization chain-of-command
• -Development and implementation of operating processes and procedures
• -Management and supervisory principles
• -Program planning
• -Computer usage and using various software programs
• -Adult Information Management System (AIMS)
• -Human Resources Information Solution (HRIS)

Skill in:

• -Verbal and written communication
• -Establishing and maintaining interpersonal relationships
• -Business English
• -Problem solving
• -Research and data collection
• -Organization
• -System concepts and development
• -Implementation and evaluation/assessment of Agency/region goals and objectives
• -Maintaining positive working relationships at all levels including internal and external customers

Ability to:

• -Adapt to changing priorities and management styles
• -Maintain a high degree of professionalism and diplomacy in the performance of duties
• -Maintain confidentiality
• -Understand and prioritize many comprehensive, in-depth work processes
• -Assess/analyze situations and make good, sound decisions
• -Effectively interpret and communicate ADCRR policies, rules and regulations and apply interpretation
• -Develop and standardize processes and forms
• -Work in a prison environment
• -Drive on State business

Selective Preference(s):

• Prefer a minimum of 4 years of administrative experience to an executive-level position or Administrator.

Pre-Employment Requirements:

Employment is contingent on the selected applicant passing a background investigation.

Requires possession of, and ability to retain a current, valid state-issued driver’s license appropriate to the assignment. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records and must complete any required driver training (see Arizona Administrative Code R2-10-207.12).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

• - Vacation and sick days with 10 paid holidays per year
• - Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• - Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• - Exceptional retirement program
• - Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• - An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave programhere. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.