ADMINISTRATIVE SECRETARY I

Arizona State Government; Tucson (AZ); On-site; USD 29,000 - 35,000; Full time

Benefits offered by this job

Vacation & sick days

Parental Leave

Insurance plan

Retirement plan

Optional benefits

Commuter subsidy

Job summary

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY (ADCRR) in Tucson is seeking an Administrative Secretary I to handle calls, typing, scheduling, and report processing. You will serve as the primary timekeeper and manage files, purchase orders, and office supplies, ensuring compliance with retention policies.

Responsibilities include attending meetings, preparing minutes, processing correspondence, arranging travel, and generating various operational reports.

Qualifications

• General office practices and procedures.
• Microsoft Office and Google Suite proficiency.
• Strong business English skills, both written and verbal.
• Basic mathematics for calculations and record keeping.
• Experience with office equipment operation (copiers, fax, printers).
• Filing systems knowledge and maintaining organized records.
• Ability to prepare reports and correspondence in a timely manner.
• Familiarity with payroll practices and procedures.

Responsibilities

• Answer telephones, route calls, and type correspondence.
• Attend meetings and generate minutes.
• Process incoming and outgoing correspondence.
• Schedule meetings and arrange travel.
• Act as primary timekeeper: enter time and manage attendance records.
• Ensure daily overtime reports and other requested reports are completed.
• Generate and distribute reports: temp assignments, monthly stats, LEA forms, inmate communications.
• Maintain and archive files per retention schedules.

Skills

General office practices andProcedures

Microsoft Office and Google Suite

Business English

Basic mathematics

Office equipment operation

Filing systems

Report preparation

Payroll practices and procedures

Job description

ARIZONA DEPARTMENT OF CORRECTIONS, REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements. The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE SECRETARY I

Address: Arizona State Prison Complex - Tucson 10000 South Wilmot Rd. Tucson, Arizona 85734

Salary: $31,948.00

Grade: 12

Closing Date: 9/2/26

Job Summary

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a detail-oriented Administrative Secretary I at the Arizona State Prison Complex - Tucson. You will manage administrative tasks such as answering calls, typing correspondence, scheduling meetings, and processing reports. As the primary timekeeper, you will handle time entries and overtime reports. Additionally, you will maintain files, generate purchase orders, and manage office supplies.

Job Duties

• Performs general managerial administrative functions to include answering telephones, routing calls, typing correspondence, distributing, and filing documentation
• Attends meetings and generates minutes
• Processes incoming and outgoing correspondence
• Schedules meetings and makes travel arrangements
• Acts as the primary timekeeper to include: gathering and entering time, distributing and filing positive attendance records
• Ensures overtime report is completed on a daily basis, and other reports as requested
• Generates, copies, files, and distributes various reports to include temporary work assignments, monthly statistical reports, extended leave requests, Family and Medical Leave Act, special visits, requests to communicate with inmates, inmate letters, information reports, and other reports requested
• Maintains files in accordance with established records retention schedule to include current and archived documents
• Ensures audit documents are filed daily and documentation is destroyed within policy guidelines
• Generates purchase orders and distributes to various staff
• Orders, maintains, and distributes office supplies for the unit and assists in quarterly inventory and purchase of supplies
• Drives on State business
• Performs other duties appropriate to the assignment

Knowledge, Skills & Abilities (KSAs)

Knowledge of:

• General office practices and procedures
• Microsoft Office and Google Suite
• Business English
• Basic mathematics
• Office equipment operation
• Filing systems
• Report preparation
• Payroll practices and procedures

Skill in:

• Composing routine correspondence to include proper format, spelling, and language usage
• Written and verbal communication
• Providing highly detail-orientated results
• Record-keeping and report-generating time
• Project management
• Scheduling meetings
• Building and maintaining interpersonal relationships
• Taking and transcribing meeting minutes

Ability to:

• Maintain files of correspondence, records, and reports
• Maintain confidentiality
• Adapt to changing prioritiesLearn and adhere to Agency policies and procedures
• Work in a prison environment

Selective Preference(s)

Prefer one (1) year of professional office experience and proficient use of Microsoft Office and Google Suite

Pre-Employment Requirements

Employment is contingent on the selected applicant passing a background investigation and drug test.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

Retirement

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling [phone]. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.