Administrative Secretary Class Code: 7772

Fleming County Schools; Flemingsburg (KY); On-site; USD 34,000 - 42,000; Full time

Job summary

Fleming County Schools in Flemingsburg, Kentucky seeks an Administrative Secretary to support the Superintendent and district leaders. The role involves handling confidential materials, coordinating communications, and managing multiple office tasks with discretion.

The position requires a high school diploma or GED, with four years of secretarial experience; an Associate degree is preferred. Strong organizational and data-entry skills are essential.

Qualifications

• High school diploma or GED is required; demonstrated progress toward GED acceptable.
• Four years of responsible secretarial experience involving word processing and record-keeping software.
• Experience with district or school operations is desirable.
• Proficiency in keyboarding and data entry; ability to handle confidential information.

Responsibilities

• Provide secretarial and administrative support to superintendent and other high-level administrators.
• Coordinate communication between administrator and district personnel, students, vendors and the public.
• Input and retrieve data in computer systems; prepare and maintain reports and records.
• Schedule meetings, manage calendars, arrange travel and accommodations.

Skills

Word processing

Record keeping

Interpersonal skills

Telephone etiquette

Organization

Education

High school diploma / GED

Associate degree preferred

Tools

Computer software

Job description

Administrative Secretary Class Code: 7772

Administrative Secretary Class Code: 7772

Fleming County Schools District Position - Flemingsburg, Kentucky Open in Google Maps

This job is also posted in Fleming County Schools

Job Details

Job ID: 5932729
Application Deadline: Posted until filled
Posted: Sep 18, 2026 4:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Fleming County Schools

Job Description

Updated February 2024

Class Code: 7772

JOB DESCRIPTION

Position Title: Administrative Secretary

Responsible To: Superintendent (or designee)

Basic Function:Perform a wide variety of specialized and responsible secretarial

and administrative support duties for Superintendent, Assistant

Superintendent, Director or other high-level administrator.

Organize and coordinate office activities and communications to

assist the administrator with assigned areas of responsibility.

Performance Responsibilities:

Perform a wide variety of specialized duties responsibly and independently in support of functions of Superintendent, Assistant Superintendent, Director or other high-level administrator.

Interpret and apply rules and regulations as appropriate; perform duties to assist the administrator with administrative detail as appropriate.

Coordinate communication between the administrator and district personnel, students, educational institutions, vendors, other outside organizations and the public; obtain and provide information, coordinate activities and resolve problems.

Research, review, revise, and compile a variety of information; verify data for accuracy, completeness and compliance with established procedures; input and retrieve computerized data in computer systems as required.

Prepare and maintain a variety of records, logs, and files including information of a confidential nature; maintain confidentiality of information and records.

Schedule meetings, conferences, and appointments for assigned administrator; maintain administrator's calendar, if requested; arrange travel and accommodations as necessary.

Compile information and data for a variety of reports; organize, type, and print reports and other written materials related to assigned office functions.

Coordinate and compile board agenda materials, as assigned.

Respond to requests for information from students, parents, staff and the general public regarding district programs, policies, procedures and regulations.

Type a wide variety of materials such as correspondence, reports, contracts, forms, applications, memoranda, and other documents.

Take and transcribe dictation/notes of minutes, letters and memoranda, including materials of a confidential nature as required by the position; prepare correspondence and memoranda independently or from oral instructions.

Use a computer/software to maintain records and generate reports, lists and other materials; utilize word processing and other software as required.

Receive, process and route mail; order, issue, and maintain department supplies, forms and equipment.

Train and provide work direction to departmental clerical support staff, as assigned; monitor office workflow and assure compliance with established timelines, procedures and standards of quality.

Perform other related duties as assigned by supervisor or superintendent.

Knowledge of:

Correct English usage, grammar, spelling, punctuation and vocabulary

District organization, operations, policies, procedures, and objectives

Oral and written communication skills

Applicable sections of Kentucky Administrative Regulations and other applicable laws

Interpersonal skills using tact, patience and courtesy

Telephone techniques and etiquette.

Minimum Qualifications:

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and four years of responsible secretarial experience involving the use of word processing and record-keeping software.

Terms of Employment:

Salary and work year to be established by the Board of Education

Evaluation:

Employee performance will be evaluated in accordance with provisions of board policy for classified personnel.

Position Type: Full-Time
Job Categories:

Support Staff > Secretary

Job Requirements

• Associate degree preferred.
• Citizenship, residency or work visa required

Contact Information

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