Administrative Secretary

Young World Physical Education; Naples (ME); On-site; USD 28,929 - 38,572; Full time

Job summary

Lake Region Schools is seeking a well‑organized Administrative Secretary to join the office team in Bridgton, Maine. The role emphasizes confidentiality, teamwork, and professional communication with students, staff, parents, and outside agencies.

Responsibilities include bookkeeping, payroll prep, calendar management, scheduling interviews, and maintaining orderly records while supporting school events and daily operations. A two‑year related experience and an associate degree are preferred.

Qualifications

• Formal education beyond high school is preferred.
• Minimum of two years of related experience in a similar role.
• Proficient in organization, communication, and computer/technology.

Responsibilities

• Acts as liaison among Principal, staff, parents, and community.
• Creates a welcoming office environment for students and visitors.
• Maintains confidentiality of school information.
• Schedules substitutes and coordinates with the substitute coordinator.
• Processes incoming/outgoing correspondence and maintains supplies.
• Performs bookkeeping for budgets, expenditures, and grants as needed.
• Manages activity accounts, donations, and related records.
• Operates word processing, spreadsheets, and data entry; creates graphs.
• Prepares payroll data and timecards, and arranges conferences/interviews.
• Assists with school events, maintains secure files, and attends meetings.

Skills

Organizational skills

Communication

Public relations

Computer/technology

Teamwork

Confidentiality

Education

Associate degree

Two years related experience

Tools

Google Suite

Excel

Aptafund

Infinite Campus

Financial software

Job description

Administrative Secretary

Job ID: 5837450

Application Deadline: Posted until filled

Posted: Jul 16, 2026 12:00 AM (UTC)

Starting Date: Aug 1, 2026

Job Description

We are seeking a well‑organized, resourceful, and professional Administrative Secretary. We are looking for someone who is self‑motivated, detail orientated, and collaborative to join our office team.

Experience working as a Middle School Administrator Assistant – preferred

Responsibilities

• Serves as a liaison between the Principal, staff members, parents, outside agencies, businesspeople, students, and the public.
• Creates a welcoming atmosphere on the phone and in the office for students, visitors, staff, and community members. Assists with inquiries and directs them to the proper person.
• Maintains strict confidentiality of school information including students, their families, and staff.
• Works collaboratively as a team member within the school.
• Schedules substitutes for planned staff absences and informs substitute coordinator, as appropriate.
• Processes incoming and outgoing correspondence as instructed.
• Orders and maintains supplies as needed.
• Performs bookkeeping activities for Central Office related to budgets, expenditures, activity accounts, petty cash, and grants, as needed.
• Manages activity accounts, grants, donations, and any other accounts within the building, as needed.
• Operates technology appropriate to the position, i.e., word processing spreadsheets, an ability to create graphs, as needed.
• Prepares and reviews payroll information and timecards.
• Electronically maintains a schedule of appointments and makes arrangements for conferences and interviews, including the school calendar.
• Assists with school events and functions.
• Maintains secure files.
• Obtains, gathers, and organizes pertinent data as needed and puts it into usable form.
• Places, receives, and routes telephone calls and records messages as appropriate.
• Attends meetings as requested by supervisor.
• Performs all other duties as assigned.

Position Details

Position Type: Full‑time

Salary: $21 to $28 Per Hour

Job Categories: Support Staff > Secretary

Job Requirements

• Formal education/training beyond high school – preferred.
• Minimum of two (2) years of related experience in same or similar position.
• Proficient skills in the areas of organization, communication, public relations, and computer/technology.
• Knowledge of Google suite, Excel, financial software; preferably Aptafund; Student Information System/database; preferably Infinite Campus.
• Ability to work as part of a team and independently.
• At least 2 year(s) of relevant experience preferred.
• Associate degree preferred.
• Citizenship, residency or work visa required.

Contact Information

• Julie Ridlon
• 900 Portland Road
• Bridgton, Maine 04009
• Phone: [phone]
• Email: [e-mail]