Administrative School Coordinator

Woodfords Family Services; Manchester (ME); On-site; USD 62,000 - 69,000; Full time

Benefits offered by this job

Health insurance

Dental and vision coverage

Paid vacation and sick time

10 paid holidays and 1 floating

403(b) retirement plan with 5% match

Disability insurance (employer-paid)

Life insurance (employer-paid)

Employee Assistance Program

Voluntary benefits

Verizon employee discount

Job summary

Woodfords Family Services in Manchester, ME is seeking a School Program Administrator to lead Early Childhood Services and a Special Purpose Private School. You will oversee daily school operations, coordinate admissions, and supervise staff to support students with autism and other special needs.

The role emphasizes collaboration with multidisciplinary teams, ensuring IEP/ITP implementation, and creating an inclusive learning environment.

Qualifications

• Bachelor's degree in special education or related field required.
• Two years of experience with children with special needs.
• Strong leadership and collaboration with multidisciplinary teams.
• Familiarity with IEPs and ITPs.

Responsibilities

• School Operations & Leadership: Support and oversee daily operations of the ECS and SPPS programs.
• Staff Supervision & Collaboration: Supervise staff and collaborate with teachers, BCBAs, clinicians, and other professionals.
• Educational Programming: Develop and monitor individualized educational and behavioral plans.
• Student Admissions & Coordination: Manage admissions, referrals, and intake processes.
• Meetings & Family Engagement: Participate in meetings and family conferences.
• Documentation & Compliance: Ensure timely completion of required documentation and records.
• Student Safety & Well-Being: Promote a safe, inclusive learning environment.

Skills

Leadership

Communication

Organizational skills

Collaboration

Education

Bachelor's degree in special education or related field

Master's degree preferred

Job description

Take the Next Step in Your Special Education Leadership Career!
Are you an experienced special education professional ready to take the next step in your career? Do you enjoy mentoring educators, supporting students with diverse learning needs, and helping educational programs thrive?
Woodfords Family Services is seeking a dedicated School Program Administrator to help lead our Early Childhood Services (ECS) and Special Purpose Private School (SPPS) programs in Manchester, Maine.
We're offering a $3,000 Sign-On & Retention Bonus, along with a competitive annual salary!
This is an exciting opportunity for an experienced educator or educational leader to make a meaningful impact beyond the classroom while supporting children with autism, developmental disabilities, and other special needs.
Working closely with the Program Director, you will play a key role in overseeing daily school operations, supporting educational staff, coordinating individualized student services, and creating a positive and inclusive learning environment where students and educators can succeed.

What You Will Do

School Operations & Leadership: Support and oversee daily operations of the Early Childhood Services and Special Purpose Private School programs, ensuring a safe, organized, and supportive learning environment.

Staff Supervision & Collaboration: Provide supervision, guidance, and ongoing support to educational staff while collaborating with teachers, Board Certified Behavior Analysts (BCBAs), clinicians, therapists, and other professionals to support student success.

Educational Programming: Collaborate with multidisciplinary teams to develop, implement, and monitor individualized educational and behavioral support plans, including IEPs and ITPs.

Student Admissions & Coordination: Coordinate student admissions, referrals, and intake processes for the preschool and SPPS programs.

Meetings & Family Engagement: Participate in staff meetings, IEP/ITP meetings, family conferences, and other program-related meetings to support effective communication and collaboration.

Documentation & Compliance: Ensure timely completion of required educational documentation, reports, and records in accordance with program standards and applicable requirements.

Student Safety & Well-Being: Promote a safe, inclusive, and positive learning environment that supports each student's individual needs, growth, and development.

Schedule & Compensation

• Schedule: Monday-Friday, 7:30 AM-3:30 PM
• Employment: Full-Time, year-round
• Salary: $62,000-$69,000 annually, depending on education and experience
• $3,000 Sign-On/Retention Bonus!

What We're Looking For

Education: bachelor's degree in special education, early childhood education, or a related field is required; a master's degree is preferred.

Experience: Minimum of two years of experience working with children with special needs, preferably in an educational or specialized school setting.

Leadership Skills: Strong leadership, communication, organizational, and problem-solving skills, with the ability to support and collaborate with multidisciplinary teams.

Educational Knowledge: Familiarity with individualized educational programming, special education services, and behavioral support strategies.

Collaboration: Ability to build positive working relationships with students, families, educators, clinicians, and community partners.

Our Employees Are Our Greatest Asset!

At Woodfords Family Services, we believe that supporting our employees is essential to providing exceptional services to the individuals and families we serve.

In addition to a welcoming and collaborative work environment, we offer the following benefits to eligible full-time employees:

• Competitive health insurance with multiple plan options
• Dental and vision coverage
• Paid vacation and sick time
• 10 paid holidays and 1 floating holiday
• 403(b) retirement savings plan with a 5% employer match after one year
• Employer-paid short-term and long-term disability insurance
• Employer-paid group term life insurance
• Employee Assistance Program (EAP)
• Voluntary supplemental benefits
• Exclusive Verizon employee discount

Public Service Loan Forgiveness (PSLF)

Woodfords Family Services is a qualifying employer for the federal Public Service Loan Forgiveness Program. Eligible employees may qualify for federal student loan forgiveness, subject to program requirements.

Who We Are

For more than 55 years, Woodfords Family Services has been dedicated to supporting individuals with special needs and their families throughout Maine.

Today, our nonprofit organization provides a wide range of educational, clinical, behavioral health, residential, community, and family support services to more than 2,000 children, youth, and adults with autism, developmental disabilities, intellectual disabilities, and mental health needs.

Woodfords Family Services is accredited by the Council on Accreditation (COA), reflecting our commitment to quality services, continuous improvement, and the individuals and families we support.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.