Administrative Records Digitization Analyst

Sellers & Associates LLC; Philadelphia (Philadelphia County); On-site; USD 42,000 - 62,000; Full time

Job summary

Sellers & Associates LLC, based in Philadelphia, is seeking an Administrative Analyst 1 to support government digitization initiatives. The role involves on-site scanning, organizing, and securely storing both unclassified and classified records in approved electronic repositories.

The candidate will work with Government SMEs, branch leadership, and the TPOC to ensure accurate and compliant digitization while handling sensitive materials and maintaining thorough records and quality control.

Qualifications

• High school diploma or equivalent.
• Ability to obtain a Secret Security clearance.
• Experience performing administrative or clerical support duties in an office environment.
• Demonstrated ability to organize, scan, and manage large volumes of documents accurately.
• Strong attention to detail and ability to follow documented procedures.
• Ability to work effectively with Government personnel and multiple stakeholder groups.
• Basic computer skills, including experience with file management and network drives.
• Ability to work with material in accordance with Government security requirements.

Responsibilities

• Perform on-site digitization of legacy Government records (prep, scan, index, organize, store).
• Identify and collect paper records designated for digitization with Government SMEs and the TPOC.
• Prepare documents for scanning by removing bindings, organizing materials, verifying completeness, and arranging records in sequence.
• Scan documents using Government-approved equipment and procedures.
• Apply file naming conventions, metadata, and indexing for searchable records.
• Conduct quality-control reviews of scanned documents to ensure legibility and proper indexing.
• Identify missing, duplicate, damaged, illegible, or improperly categorized documentation and coordinate with Government personnel to resolve issues.
• Upload and maintain digitized records within approved Government repositories or records-management systems.
• Maintain accountability and appropriate handling of classified and sensitive documentation throughout the process.
• Follow Government security, records management, and document control procedures when processing records.
• Maintain tracking logs or status reports documenting records received, scanned, and uploaded.
• Provide routine progress updates to the TPOC or government representative.

Job description

Sellers & Associates LLC, based in Philadelphia, is seeking an Administrative Analyst 1 to support government digitization initiatives. The role involves on-site scanning, organizing, and securely storing both unclassified and classified records in approved electronic repositories.

The candidate will work with Government SMEs, branch leadership, and the TPOC to ensure accurate and compliant digitization while handling sensitive materials and maintaining thorough records and quality control.