ADMINISTRATIVE RECEPTIONIST

PTI Engineered Plastics, Inc.; Northern (KY); Hybrid; USD 28,000 - 36,000; Full time

Benefits offered by this job

401K plan

Medical, Dental and Vision Insurance

11 Paid Holidays

Short-Term & Long-Term Disability

Vacation time

Personal time

Job summary

PTI Engineered Plastics, Inc. is seeking a Receptionist/Administrative Assistant to manage the front desk and provide administrative support to Executive Management, including accounting and human resources tasks as needed.

You will greet visitors, answer calls, handle mail and deliveries, schedule meetings, assist HR with candidate arrivals, and maintain office supplies and calendars using Outlook.

Qualifications

• Front desk experience and professional demeanor required.
• Ability to support executive management with clerical tasks.
• Proficiency in basic office software and calendar management.

Responsibilities

• Answer calls, screen and route appropriately.
• Greet visitors and manage sign-in/sign-out.
• Coordinate mail, deliveries and office supplies.
• Support accounting and HR tasks as needed.
• Maintain conference room calendar and prepare meeting spaces.

Skills

Front desk reception

Phone screening

Office administration

Education

High School diploma or GED

Tools

Outlook

SignIn App

Job description

At PTI we pride ourselves on our high employee retention. We encourage a “we” attitude and provide a culture in which employees can continually learn and grow. We are an innovative company that looks for exceptional people who embrace change and challenges.

PTI is currently searching for a candidate to fill the role of Receptionist/Administrative Assistant. The right candidate will have experience managing all aspects of a front desk reception area, and will be the first contact that customers, vendors and other candidates will have with our organization. The position will also provide administrative support to Executive Management, including accounting and human resources as needed.

RESPONSIBILITIES

• Answer incoming calls, screen and route appropriately
• Distribution of incoming faxes
• Greet, screen and manage visitors to PTI professionally
• Maintain and distribute visitor badges accordingly
• Maintain customer sign-in | sign-out in SignIn App
• Coordination of all incoming and outgoing mail, as well as front desk deliveries
• Process incoming checks in Cash Prelist
• Purchase office supplies
• Keep mail room and supply closet clean and stocked with office supplies
• Maintain postage meter (funds, supplies, updates)
• Process Visitor Notifications
• Email tour notifications to all staff
• Catering for in-house meetings, customer visits
• Set-up and clean-up of catering in conference rooms
• Maintain conference room calendar in Outlook (when required)
• Post customer visits on intranet and lobby monitors
• Greet potential new hires and advise HR of candidate and new hire arrivals
• Record and manage Out-Of-Office and Employee Vacation Calendars
• Maintain SignIn with updates and visitor reports
• Maintain employee mailboxes in mail room
• Responsible for notifying Maintenance team of building issues (as reported)
• Oversee cleanliness of front lobby

Benefits Include:

• 401 K plan
• Medical, Dental and Vision Insurance
• 11 Paid Holidays
• Short -Term & Long -Term Disability
• Vacation time, Personal time

Qualifications

Required

High School diploma or GED or better.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.