Administrative Proposals & Client Support (On-Site in Thousand Oaks)

Malibu-Nursery-; Thousand Oaks (CA); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Full-time, W-2 employment

Five days paid vacation

10 days sick leave

On-site schedule 8:00–4:00

Job summary

Malibu Nursery & Landscaping is seeking an Administrative Assistant to support the General Manager and owner with calls, client emails, proposal preparation, and daily admin follow-up. The role emphasizes proposal work using LMN software and close collaboration with leadership.

You will help organize client information, maintain records, and coordinate with the Office Manager and field crews to keep projects moving forward. Growth opportunities exist as the company grows.

Qualifications

• Experience preparing, writing, or assembling business proposals.
• Clear, professional phone and written communication.
• Strong organization, accuracy, and follow-through.
• Ability to work on-site in Thousand Oaks during the stated schedule.

Responsibilities

• Answer incoming calls professionally and route requests.
• Prepare and update proposals using leadership direction.
• Enter and maintain client, inquiry, and proposal information in LMN.
• Monitor incoming emails and respond to routine client questions.
• Track outstanding requests, proposal details, and follow-up items.
• Support the GM and owner with daily administrative coordination.
• Organize insurance documents, renewals, and related paperwork.
• Maintain Excel trackers and prepare routine reports.
• Coordinate information between leadership, Office Manager, and field teams.
• Recommend improvements to call handling and recordkeeping.

Skills

Proposal writing

Phone communication

Written communication

Organization

Excel

Gmail

Multitasking

Tools

LMN software

Job description

Malibu Nursery & Landscaping is seeking an Administrative Assistant to support the General Manager and owner with calls, client emails, proposal preparation, and daily admin follow-up. The role emphasizes proposal work using LMN software and close collaboration with leadership.

You will help organize client information, maintain records, and coordinate with the Office Manager and field crews to keep projects moving forward. Growth opportunities exist as the company grows.