Administrative Project Coordinator, Vice Provost for Research

Georgetown University; United States; On-site; USD 28,000 - 43,000; Full time

Job summary

Georgetown University in Washington, D.C. seeks an Administrative Assistant to the Vice Provost for Research and the Deputy to the Provost.

The role provides direct support, coordinates multiple projects, prepares briefings, edits websites, schedules meetings, and handles communications and events in a collaborative environment. The candidate must be highly organized, proactive, and able to work independently with senior leaders; a bachelor's degree is required, advanced degree preferred, and

Qualifications

• Superior written and verbal communication skills.
• Outstanding organizational skills.
• Exceptional reliability and work ethic.
• Experience working with senior leaders in a higher education setting preferable.
• Experience with confidential information, budgets, HR-related issues is a plus.

Responsibilities

• Prepare briefings and compose PowerPoint presentations.
• Edit websites and send university mailings as needed.
• Schedule, organize, and manage meetings, projects and events.
• Execute related administrative functions and support across the Provost’s Office.
• Stand in for the Special Assistant to the Provost in their absence.
• Collaborate with colleagues across the university to ensure smooth operations.

Skills

Superior written and verbal comms

Organizational skills

Reliability

Experience with senior leaders

GMS familiarity

Education

Bachelor’s degree

Advanced degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Web editing

Job description

Georgetown University comprises two unique campuses in the nation’s capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Requirements Job Overview

This position based in the Office of the Provost will provide direct administrative support to the Vice Provost for Research and to the Deputy to the Provost, and will complete additional tasks as assigned. The individual must be organized, efficient, and able to coordinate multiple projects simultaneously. S/he must be highly motivated, results-oriented, and pro-active in providing administrative, financial, and research support for the Office. This individual will prepare briefings, compose PowerPoint presentations, edit websites, send broadcast University mailings as needed, schedule, organize and manage meetings, projects, and events, execute related administrative functions, and stand in for the Special Assistant to the Provost in his/her absence. The position requires superior organizational skills, a capacity to anticipate needs and to pre-emptively address them, and the ability to work both independently and collaboratively with colleagues across the university. S/he will work in a team-oriented environment with the goal of ensuring the success of the Provost’s Office business and overall University initiatives. The work performed will be integral to the effective functioning of the Provost’s Office and its ability to implement projects, initiatives, and normal administrative duties throughout Main Campus.

Work Interactions

The position will administratively report to the Vice Provost for Research, but will functionally report jointly to the Vice Provost for Research and the Deputy to the Provost, spending time working in each area. The incumbent will interact closely with senior leaders in the Provost’s Office, and high-level stakeholders internally and externally including deans, faculty members, funding agencies, and others.

Requirements and Qualifications

• Superior written and verbal communication skills
• Outstanding organizational skills
• Exceptional reliability and work ethic
• Advanced Word, Excel PowerPoint, and web editing skills
• A familiarity with GMS an advantage
• A minimum of 1-3 years’ practical experience working in an administrative role preferable.
• Bachelor’s degree required.
• Advanced degree preferred.
• Experience working with senior leaders in a higher education setting preferable.
• Experience in managing multiple projects for multiple principals simultaneously.
• Experience in working with Confidential Information Budgets/ Organization structures/ HR –related issues.
• High level of professionalism required.
• Experience in working on research administration issues and research grants a positive attribute.
• Experience working with funding agencies, including federal agencies, private foundations, and corporate sponsors, a positive attribute.

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position’s mode of work designation. Complete details about Georgetown University’s mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $20.16 - $31.30 Compensation is determined by a number of factors including, but not limited to, the candidate’s individual qualifications, experience, education, skills, and certifications, as well as the University’s business needs and external factors.

For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

• Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.

You can learn more about benefits and eligibility on the Department of Human Resources website.

We’re a leading research university with a heart. Founded in the decade that the U.S. Constitution was signed, we’re the nation’s oldest Catholic and Jesuit university. Today we’re a forward-looking, diverse community devoted to social justice, restless inquiry and respect for each person’s individual needs and talents. Grounded in our Jesuit, Catholic identity, the Spirit of Georgetown undergirds everything we do.

Watch this video to learn more.

Learn how HR CARES for faculty and staff, nurturing an environment of mutual respect where imaginations flourish and ideas are realized to positively impact the world.

• Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options.

You can learn more about benefits and eligibility on the Department of Human Resources website.