Administrative Project Coordinator, Vice Provost for Research

Georgetown University; Washington (District of Columbia); On-site; USD 28,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Tuition assistance

Work-life balance

Job summary

Georgetown University seeks an organized administrative professional to support the Vice Provost for Research and the Deputy to the Provost. The role involves preparing briefings, presenting materials, editing websites, and coordinating university-wide communications.

You will manage calendars, meetings, and events, and assist with budget and HR-related tasks while collaborating with senior leaders across the Provost's Office.

Qualifications

• Superior written and verbal communication skills.
• Advanced Word, Excel, PowerPoint, and web editing skills.
• Bachelor's degree required; advanced degree preferred.
• 1–3 years of practical administrative experience in higher education preferred.
• Experience with confidential information budgets/HR-related issues a plus.

Responsibilities

• Provide administrative support to the Vice Provost for Research and the Deputy to the Provost.
• Prepare briefings and PowerPoint presentations; edit websites and send university mailings.
• Schedule, organize, and manage meetings, projects, and events; coordinate multiple priorities.
• Represent the Provost's Office independently and in collaboration with colleagues across the University.

Skills

Communication skills

Organizational skills

Reliability

MS Office

Web editing

Administrative experience

GMS familiarity

Education

Bachelor's degree

Advanced degree preferred

Tools

GMS

Job description

Georgetown University comprises two unique campuses in the nation's capital. With the Hilltop Campus located in the heart of the historic Georgetown neighborhood, and the Capitol Campus, just minutes from the U.S. Capitol and U.S. Supreme Court, Georgetown University offers rigorous academic programs, a global perspective, and unparalleled opportunities to engage with Washington, D.C. Our community is a close-knit group of remarkable individuals driven by intellectual inquiry, a commitment to social justice, and a shared dedication to making a difference in the world.

Job Overview

This position based in the Office of the Provost will provide direct administrative support to the Vice Provost for Research and to the Deputy to the Provost, and will complete additional tasks as assigned. The individual must be organized, efficient, and able to coordinate multiple projects simultaneously. S/he must be highly motivated, results-oriented, and pro-active in providing administrative, financial, and research support for the Office. This individual will prepare briefings, compose PowerPoint presentations, edit websites, send broadcast University mailings as needed, schedule, organize and manage meetings, projects, and events, execute related administrative functions, and stand in for the Special Assistant to the Provost in his/her absence. The position requires superior organizational skills, a capacity to anticipate needs and to pre-emptively address them, and the ability to work both independently and collaboratively with colleagues across the university. S/he will work in a team-oriented environment with the goal of ensuring the success of the Provost's Office business and overall University initiatives. The work performed will be integral to the effective functioning of the Provost's Office and its ability to implement projects, initiatives, and normal administrative duties throughout Main Campus.

Work Interactions

The position will administratively report to the Vice Provost for Research, but will functionally report jointly to the Vice Provost for Research and the Deputy to the Provost, spending time working in each area. The incumbent will interact closely with senior leaders in the Provost's Office, and high-level stakeholders internally and externally including deans, faculty members, funding agencies, and others.

Requirements and Qualifications

The successful candidate will possess the following Qualifications:

• Superior written and verbal communication skills
• Outstanding organizational skills
• Exceptional reliability and work ethic
• Advanced Word, Excel PowerPoint, and web editing skills
• A familiarity with GMS an advantage
• A minimum of 1-3 years' practical experience working in an administrative role preferable
• Bachelor's degree required
• Advanced degree preferred
• Experience working with senior leaders in a higher education setting preferable
• Experience in managing multiple projects for multiple principals simultaneously
• Experience in working with Confidential Information Budgets/ Organization structures/ HR -related issues
• High level of professionalism required
• Experience in working on research administration issues and research grants a positive attribute
• Experience working with funding agencies, including federal agencies, private foundations, and corporate sponsors, a positive attribute

Work Mode Designation

This position has been designated as On-Campus. Please note that work mode designations are regularly reviewed in order to meet the evolving needs of the University. Such review may necessitate a change to a position's mode of work designation. Complete details about Georgetown University's mode of work designations for staff positions can be found on the Department of Human Resources website: https://hr.georgetown.edu/mode-of-work-designation

Pay Range

The projected salary or hourly pay range for this position which represents the full range of anticipated compensation is: $20.16 - $31.30. Compensation is determined by a number of factors including, but not limited to, the candidate's individual qualifications, experience, education, skills, and certifications, as well as the University's business needs and external factors.

For more information about the suite of benefits, professional development and community involvement opportunities that make up Georgetown's commitment to its employees, please visit the Georgetown Works website.

EEO Statement

GU is an Equal Opportunity Employer. All qualified applicants are encouraged to apply, and will receive consideration for employment without regard to age, citizenship, color, disability, family responsibilities, gender identity and expression, genetic information, marital status, matriculation, national origin, race, religion, personal appearance, political affiliation, sex, sexual orientation, veteran status, or any other characteristic protected by law.

Benefits

Georgetown University offers a comprehensive and competitive benefit package that includes medical, dental, vision, disability and life insurance, retirement savings, tuition assistance, work-life balance benefits, employee discounts and an array of voluntary insurance options. You can learn more about benefits and eligibility on the Department of Human Resources website.