Administrative & Project Coordinator (Mechanical/Refrigeration)

Egan Company; Champlin (MN); On-site; USD 33,062 - 45,460; Full time

Benefits offered by this job

Health insurance

401(k) plan with company matching

Paid time off

Professional development

Parental leave

Job summary

Egan Company is seeking an Administrative Assistant/Project Associate to support our Mechanical/Refrigeration team. You will provide essential administrative and project support to keep our projects on schedule and our team organized.

Responsibilities include scheduling meetings, managing documents, assisting with billing, and coordinating travel. You’ll also help with planning group events and maintaining filing systems. A proactive communicator thrives in our fast-paced environment.

Qualifications

• Minimum of 2 years in administrative or related roles.
• Ability to handle confidential information responsibly.
• Proficient with MS Office and Google Suite.
• Excellent written and verbal communication skills.
• Strong organizational and time management skills.

Responsibilities

• Provide administrative and project support to the Mechanical/Refrigeration group.
• Assist in scheduling meetings and managing documentation.
• Handle clerical tasks such as filing, scanning, mailings, and faxing.
• Compose and edit letters, memos, reports, presentations and procedures.
• Create proposal letters and panel schedules using Word or Google Docs; manage subcontract agreements.
• Complete pre-qualification reports for contractors.
• Assist with education classes and training programs for the group.
• Support subcontractor document compliance and print plans for PMs/engineers.
• Provide billing assistance and collaborate with AR/Billing.
• Assist in material purchasing and supply chain management.
• Plan and coordinate group events, meetings, and travel.
• Monitor office supplies and maintain filing systems.
• Perform additional duties as needed.

Skills

Administrative support

Microsoft Office

Google Workspace

Communication

Time management

Teamwork

Detail orientation

Scheduling

Billing support

Document management

Education

High school diploma

Tools

Microsoft Word

Google Docs

Google Sheets

Microsoft Excel

Job description

Egan Company is seeking an Administrative Assistant/Project Associate to support our Mechanical/Refrigeration team. You will provide essential administrative and project support to keep our projects on schedule and our team organized.

Responsibilities include scheduling meetings, managing documents, assisting with billing, and coordinating travel. You’ll also help with planning group events and maintaining filing systems. A proactive communicator thrives in our fast-paced environment.