Administrative Project Coordinator—Drive Office & Projects

CORE West, Inc.; Emeryville (CA); On-site; USD 90,000 - 125,000; Full time

Job summary

CORE West, Inc. is seeking an Administrative Project Coordinator in Emeryville, CA. The role handles administrative operations of the office and coordination for CORE projects, with light reception duties and ad-hoc admin tasks.

You will liaise between field and project management, maintaining project files and ensuring confidentiality and high discretion. The position supports both Project Start Up and Closeout activities, requiring strong organization, integrity, and communication skills.

Qualifications

• 3+ years experience in office administration dealing with confidential information.
• Professional degree preferred, but not required.
• Experience with Procore, Bluebeam, Textura and/or Docusign is a plus.
• Proficiency in Microsoft Outlook and Microsoft Teams.

Responsibilities

• Assist in all conference meetings, events and activities, including lunch orders.
• Organize, inventory and secure all office supplies and safety equipment.
• Handle the shipping of packages and receipt of deliveries.
• Fleet vehicle coordination.
• Support field and office employees with ad-hoc tasks, as needed.
• Project Start Up: set up project site and obtain subcontractor information.
• Project Closeout: assemble O&M submittals and organize closeout documents.
• Assist with project documentation and track compliance.

Skills

Excellent communicator

Strong organizational skills

Independent worker

Proactive problem solver

Reliable and timely

Discretion and integrity

Education

Professional degree in business or related field

Tools

Procore

Bluebeam

Textura

Docusign

Microsoft Outlook

Microsoft Teams

Job description

CORE West, Inc. is seeking an Administrative Project Coordinator in Emeryville, CA. The role handles administrative operations of the office and coordination for CORE projects, with light reception duties and ad-hoc admin tasks.

You will liaise between field and project management, maintaining project files and ensuring confidentiality and high discretion. The position supports both Project Start Up and Closeout activities, requiring strong organization, integrity, and communication skills.