Administrative Project Coordinator - APC5028-MH2

Healthbay Company; Irving (TX); Hybrid; USD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible work arrangements

Career development opportunities

Mentorship

Job summary

Healthbay Company seeks an Administrative Project Coordinator for a full-time contract role in the United States. You will organize schedules, manage documentation, and support multiple initiatives with attention to detail and proactive communication.

You will track progress, assist with budgeting and procurement, and ensure compliance with project policies while maintaining records and facilitating team onboarding as needed.

Qualifications

• Bachelor's or associate degree in a related field is preferred.
• 1–3 years of experience in project coordination or administrative support.
• Proficiency with MS Office and project management tools is required.

Responsibilities

• Coordinate project schedules, meetings, and communications with internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress, identify risks or delays, and update stakeholders on milestones.
• Assist managers with budget tracking, procurement, and resource allocation.
• Maintain project records, contracts, and timelines.

Skills

Communication skills

Organizational skills

Time management

Multitasking

Team collaboration

Education

Associate's or Bachelor's degree in Business Administration/Project Management

Tools

Microsoft Office Suite

Project management tools

Job description

We are looking for a highly organized and resourceful Administrative Project Coordinator to join our team on a full-time contract basis. The Administrative Project Coordinator will provide essential support for project planning and execution while ensuring administrative efficiency across multiple initiatives. Candidates who thrive in a fast-paced environment and possess outstanding multitasking and communication skills will excel in this role.

Key Responsibilities:

• Coordinate project schedules, meetings, and communications among internal teams and external stakeholders.
• Prepare, review, and maintain project documentation, reports, and databases.
• Track progress of assigned projects, identify risks or delays, and update all parties on milestones and changes.
• Assist project managers with budget tracking, procurement, and resource allocation.
• Maintain accurate records of correspondence, project files, contracts, and timelines.
• Draft agendas, meeting notes, presentations, and internal communications.
• Facilitate onboarding and training for team members as related to specific projects.
• Perform data entry, research, and administrative support tasks as necessary.
• Ensure compliance with project guidelines and organizational policies throughout the project lifecycle.
• Analyze workflow processes and suggest improvements for increased efficiency.

Qualifications:

• Associate's or bachelor's degree in Business Administration, Project Management, or related discipline preferred.
• 1–3 years of experience in project coordination, administrative support, or office management.
• Proficient with project management tools and the full Microsoft Office Suite.
• Excellent written and verbal communication abilities.
• Strong organizational and time management skills with sharp attention to detail.
• Ability to manage multiple priorities and work effectively both independently and as part of a team.
• Proven ability to meet deadlines and maintain confidential information.

Compensation & Contract Benefits:

• Annual Contract Rate:$60,000–$85,000 per year, depending on experience and qualifications.
• Schedule: Full-time, 40 hours per week.
• Contract Duration: Initial contract with the potential for extension or renewal.
• Work Arrangement: Flexible remote, hybrid, or onsite, as determined by company policy.
• Professional Growth: Access to training programs, career development opportunities, and mentorship.
• Supportive Workplace: Collaborate with skilled professionals in an encouraging team environment.

Qualified applicants will be contacted for interviews.

Equal Opportunity Employer: We embrace diversity and are committed to creating an inclusive environment for all employees.