Administrative Project Coordinator

The University of Kansas Health System; Overland Park (KS); On-site; USD 42,000 - 62,000; Full time

Job summary

The University of Kansas Health System in Overland Park is seeking an Administrative Project Coordinator to provide high-level support to the department, assisting with communication, organization and project management activities. The role includes planning events, preparing reports and coordinating calendars and meetings.

You will work with multiple departments, handle confidential information with discretion and support payroll as a Kronos backup.

Qualifications

• Associates Degree in Business Administration or related field.
• 2+ years of experience in an administrative professional role.

Responsibilities

• Coordinate and manage the calendar for the assigned department.
• Provide high-level support and maintain confidentiality of documents.
• Assist with payroll coordination, acting as backup for Kronos managers.
• Plan events and organize meetings with rooms and materials.
• Prepare and analyze statistical reports and project-related documentation.
• Communicate changes to projects across departments and external vendors when needed.
• Maintain shared folders and office supply orders.

Skills

MS Office Suite

Communication

Organization

Project management

Education

Associates Degree in Business Administration

Tools

Kronos

Microsoft Office

Job description

Position Title Administrative Project Coordinator KUCC - Overland Park

Position Summary / Career Interest: The Administrative Project Coordinator provides high level support to the assigned team/department by assisting with communication, organization, and project management activities. May contribute to the team by conducting research, preparing, and analyzing statistical reports, in addition to project-based work and program development. May plan, organize and schedule events as requested.

Responsibilities and Essential Job Functions

Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department. High level of expertise in MS Office Suite to assist with communication, organization, and project management activities. Communicate effectively with various departments to keep everyone up to date about any changes to projects. Supports the communication plan before a larger rollout of system-wide communications. Provides high-level support to the assigned department. Develops and maintains a collaborative team approach with support staff members and executives built on regular communication, shared decision‐making and results oriented problem solving. Coordinates and manages the calendar for the assigned department. Manages and maintains highly sensitive information with complete discretion and confidentiality. Functions independently at a high level, makes valid judgments to ensure the integrity of operations and exhibits initiative in the completion of tasks. High level ability to plan, organize, analyze, and coordinate data/information and activities. Completes special projects as assigned by manager/director. May serve as a liaison to other departments, agencies, and outside vendors as appropriate. Serves as a key communicator to all level of staff on behalf of the Director and/or Manager, as required, and coordinates and disseminates communication to large audiences as needed, capability of navigating complex and sensitive communication circumstances. Assists with coordination of payroll, acting as a backup for Kronos managers. Oversees department meeting schedules (scheduling meeting/events rooms, materials preparation for meetings, ordering water/food, scheduling meetings. Reviews, classifies, and files correspondence and documents, utilizing confidential file system containing sensitive documentation. Develops and maintains shared folder files, documents and keep resource lists up to date. Coordinates the maintenance of office equipment, oversee work order request process, facilitate process to purchase and receive office supplies. As delegated by the Director, represents department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies. Maintains files for contracts, invoices, accounts receivable/payable processing. Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department. These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education and Experience

Associates Degree in Business Administration or a related field of study from an accredited college or university. OR 2 or more years of experience in an administrative professional role.

Preferred Education and Experience

4 or more years of experience working with Volunteers. 4 or more years of experience with event planning.

Required Language Skills

Fluent English - Ability to read, write and speak.

Knowledge Requirements

Proficient in computer skills and Microsoft Office products.

Time Type

Full time

Important information for you to know as you apply

The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally-protected status. See also Diversity, Equity & Inclusion. The health system provides reasonable accommodations to qualified individuals with disabilities.

About The University of Kansas Health System

As part of the region’s premier academic medical center, The University of Kansas Health System in Kansas City is a world‑class healthcare provider and destination for complex care and diagnosis. We are driven by our commitment to service, continuous improvement and to the highest degree of excellence. Collaboration between physicians, nurses, researchers, educators and other professionals who share their expertise leads to exciting discoveries and life‑changing treatments for the people we serve.