Administrative Project Coordinator

The University of Kansas Health System; Westwood (KS); On-site; USD 40,000 - 60,000; Full time

Job summary

The University of Kansas Health System is looking for an Administrative Project Coordinator to provide high-level support by assisting with communication, organization, and project management activities. Candidates should have 2+ years in an administrative role and proficiency in MS Office to streamline operations within the department.

This role includes scheduling meetings, managing sensitive information, and contributing to special projects, ensuring that the department runs efficiently. A high school diploma or GED is necessary, with a preference for candidates holding a bachelor's degree.

Qualifications

• 2+ years experience in an administrative professional role.
• Fluent in English - ability to read, write and speak.
• 1+ years experience with event planning preferred.

Responsibilities

• Provide high-level support to the assigned team/department.
• Coordinate and manage the calendar for the assigned department.
• Communicate effectively with various departments about project changes.

Skills

MS Office Suite expertise

Communication

Organizational skills

Project management

Education

High School Graduate or GED

Bachelor's Degree or Business school certificate

Tools

Microsoft Office

Job description

Position Summary / Career Interest

The Administrative Project Coordinator provides high level support to the assigned team/department by assisting with communication, organization, and project management activities. May contribute to the team by conducting research, preparing, and analyzing statistical reports, in addition to project-based work and program development. May plan, organize and schedule events as requested.

Position Title

Administrative Project Coordinator

Days: Full Time

Westwood Administration - East

Responsibilities And Essential Job Functions

• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• High level of expertise in MS Office Suite to assist with communication, organization, and project management activities.
• Communicate effectively with various departments to keep everyone up to date about any changes to projects.
• Supports the communication plan before a larger rollout of system-wide communications.
• Provides high-level support to the assigned department.
• Develops and maintains a collaborative team approach with support staff members and executives built on regular communication, shared decision‑making and results oriented problem solving.
• Coordinates and manages the calendar for the assigned department.
• Manages and maintains highly sensitive information with complete discretion and confidentiality.
• Functions independently at a high level, makes valid judgments to ensure the integrity of operations and exhibits initiative in the completion of tasks.
• High level ability to plan, organize, analyze, and coordinate data/information and activities.
• Completes special projects as assigned by manager/director.
• May serve as a liaison to other departments, agencies, and outside vendors as appropriate.
• Serves as a key communicator to all level of staff on behalf of the Director and/or Manager, as required, and coordinates and disseminates communication to large audiences as needed, capability of navigating complex and sensitive communication circumstances.
• Assists with coordination of payroll, acting as a backup for Kronos managers.
• Oversees department meeting schedules (scheduling meeting/events rooms, materials preparation for meetings, ordering water/food, scheduling meetings.
• Reviews, classifies, and files correspondence and documents, utilizing confidential file system containing sensitive documentation.
• Develops and maintains shared folder files, documents and keep resource lists up to date.
• Coordinates the maintenance of office equipment, oversee work order request process, facilitate process to purchase and receive office supplies.
• As delegated by the Director, represents department management for communicating information to hospital executive team, vendors, physicians, staff, and community agencies.
• Maintains files for contracts, invoices, accounts receivable/payable processing.
• Must be able to perform the professional, clinical and or technical competencies of the assigned unit or department.
• These statements are intended to describe the essential functions of the job and are not intended to be an exhaustive list of all responsibilities. Skills and duties may vary dependent upon your department or unit. Other duties may be assigned as required.

Required Education And Experience

• High School Graduate or GED.
• 2 or more years of experience in an administrative professional role.

Preferred Education And Experience

• Bachelors Degree Or Business school certificate, or associate degree
• 1 or more years of experience working with Volunteers.
• 1 or more years of experience with event planning.

Required Language Skills

• Fluent English - Ability to read, write and speak.

Knowledge Requirements

• Proficient in computer skills and Microsoft Office products.

Equal Employment Opportunity

• The health system is an equal employment opportunity employer. Qualified applicants are considered for employment without regard to race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, ancestry, age, disability, veteran status, genetic information, or any other legally‑protected status. See also Diversity, Equity & Inclusion.
• The health system provides reasonable accommodations to qualified individuals with disabilities. If you need to request reasonable accommodations for your disability as you navigate the recruitment process, please let our recruiters know by requesting an Accommodation Request form using this link [e-mail].
• Employment with the health system is contingent upon, among other things, agreeing to the health-system-dispute-resolution-program.pdf and signing the agreement to the DRP.

Job Requisition ID: R-54029