Program Coordinator - Senior Administrative and Operations (THRIVE)
University of Kansas Medical Center
Get more replies from employers
Send a job-specific resume in minutes.
Benefits offered by this job
Job summary
The University of Kansas Medical Center in Wichita, KS seeks a Program Coordinator - Senior Administrative and Operations for the Thrive Kansas Digital Mental Health Initiative. You will coordinate meetings, maintain project plans, track milestones, and support leadership communications to ensure alignment across regional hubs and teams.
Ideal candidates have at least two years of project coordination experience, with a bachelor’s degree preferred; strong organizational and communication skills
Qualifications
- Two (2) years of experience in project coordination, program management, or related project-based work.
- Bachelor's degree preferred in public health, administration, healthcare administration, business, or related field.
- Experience with grant-funded or federally funded programs is a plus.
Responsibilities
- Maintain project timelines, task lists, milestone trackers, and implementation roadmaps.
- Coordinate meetings across project leadership, regional teams, and partner organizations.
- Develop meeting agendas and coordinate logistics.
- Document meeting minutes, decisions, and action items; follow up.
- Monitor completion of action items and deliverables.
- Track cross-team dependencies and provide status updates to leadership.
- Support leadership governance and communications.
- Maintain project documentation and SOPs; ensure version control.
- Coordinate scheduling and logistics for cross-functional workgroups and regional hubs.
Skills
Education
Tools
Job description
Job Description Summary: The Senior Administrative & Operations Coordinator provides centralized administrative, operational, and communication support for the Thrive Kansas Digital Mental Health Initiative by coordinating meetings, maintaining project management systems, tracking action items, milestones, and deliverables, managing operational documentation, and supporting leadership communications. Serving as a key organizational resource for project leadership, this role facilitates effective coordination across multiple teams, regional hubs, and initiative activities, ensuring alignment, information flow, and organizational efficiency. The position focuses on strengthening operational infrastructure, documentation, communication processes, and project coordination to support the day-to-day functioning and overall effectiveness of the initiative. The Thrive Kansas Digital Mental Health Initiative is a grant funded, statewide, evidence-based digital therapeutic strategy designed to expand access to treatment for depression, substance use disorders (SUD) and other mental disorders in rural Kansas. The initiative deploys clinically validated computerized mental health interventions supported by community-based facilitation and integrated into rural primary care, behavioral health, and community settings.
- Maintain project timelines, task lists, milestone trackers, and implementation roadmaps.
- Coordinate recurring and ad hoc meetings across project leadership, regional teams, and partner organizations.
- Develop meeting agendas and coordinate meeting logistics.
- Document meeting minutes, decisions, action items, and follow-up activities.
- Monitor completion of action items and assigned deliverables.
- Track cross-team dependencies and provide status updates to project leadership.
- Support the Initiative Director, Associate Director, Senior Project Director, and Senior Project Manager in coordinating initiative activities.
- Assist with preparation of leadership team meetings and planning sessions.
- Maintain project governance documentation and decision logs.
- Coordinate communications related to project priorities and leadership decisions.
- Facilitate communication among teams as directed by project leadership.
- Maintain shared project files and document repositories.
- Manage standard operating procedures (SOPs) and workflow documentation.
- Maintain version-control processes for initiative documents.
- Ensure project records remain organized and accessible.
- Support development and dissemination of operational guidance documents.
- Coordinate routine communications among initiative teams.
- Support scheduling and coordination of cross-functional workgroups.
- Assist with coordination of regional hub meetings and activities.
- Ensure consistent communication of operational updates across teams.
- Facilitate logistical support for collaborative initiatives.
- Maintain project calendars and coordination systems.
- Support planning and logistics for major initiative meetings and events.
- Coordinate scheduling across teams and leadership groups.
- Assist with maintenance of project management and collaboration platforms.
Conducts activities in a professional and ethical manner, and in accordance with KUMC Policies and applicable local, state and federal laws and regulations. Performs job responsibilities in a safe and secure manner. Coordinate work with other University areas ensure integration and support of the University mission. Develops, maintains and expands job-specific knowledge and skills to keep pace with industry changes and supports the university's commitment to excellence and innovation. Participates in relevant committees, task force, or other similar activities. Maintain confidentiality of medical center, employee, and patient information. Manages sensitive data with discretion and in accordance with KUMC policies and legal requirements. Maintains the highest standards of integrity, respect, professional conduct, and ethical standards. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. It is only a summary of the typical functions of the job, not an exhaustive list of all possible job responsibilities, tasks, duties, and assignments. Furthermore, job duties, responsibilities and activities may change at any time with or without notice.
This position may be eligible for a hybrid (in-office/remote) work schedule, based on a set departmental schedule and with management approval. Incumbent must reside in Kansas or Missouri.
- Work Experience: Two (2) years of experience in project coordination, program management, or related project-based work. Education may be substituted for experience on a year for year basis.
- Education: Bachelor’s degree in public health, public administration, healthcare administration, business, or related field.
- Work Experience: Experience in healthcare, behavioral health, digital health, or higher education. Experience supporting grant-funded or federally funded programs. Experience coordinating training programs or workforce development initiatives. Familiarity with implementation science, CQI processes, or evaluation cycles. Translate operational needs into structured workflows and documentation. Experience supporting multi-partner or statewide initiatives.
- Organization
- Detail oriented
- Multi-tasking
- Teamwork
- Communication
- Customer service
- Problem solving
- Digital collaboration tools (e.g. Teams, SharePoint, Smartsheet)
CV Cover Letter
- Coverage begins on day one for health, dental, and vision insurance and includes health expense accounts with generous employer contributions if the employee participates in a qualifying health plan.
- Employer-paid life insurance, long-term disability insurance and various additional voluntary insurance plans are available.
- Paid time off, including vacation and sick, begins accruing upon hire, plus ten paid holidays.
- One paid discretionary day is available after six months of employment, and paid time off for bereavement, jury duty, military service and parental leave is available after 12 months of employment.
- A retirement program with a generous employer contribution and additional voluntary retirement programs (457 or 403b) are available.
- https://www.kumc.edu/human-resources/benefits.html
Regular
Full time
Hourly
The pay range listed for this position is determined by our compensation program using market data and salary benchmarking. A combination of factors is considered in making compensation decisions including, but not limited to, education, experience and training, qualifications relative to the requirements of the position, and funding. At the University of Kansas Medical Center, a reasonable estimate for the starting pay range will be the minimum to midpoint of the posted range, taking into account the combination of factors listed above.
- Pay Range: $28.20 - $38.35
- Minimum $28.20
- Midpoint $33.17
- Maximum $38.35
is to improve lives and communities in Kansas and beyond through innovation in education, research, and health care.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ethnicity, ancestry, age, protected veteran or disability status, marital status, parental status or genetic information.
http://policy.ku.edu/IOA/nondiscrimination
https://kumc-publicpoliciesandprocedures.policystat.com/policy/8446235/latest/
Under Kansas state law, certain KUMC positions are subject to disability preference. For positions subject to this requirement, KUMC will offer an interview to a person who has applied for an open position who is qualified, with or without reasonable accommodation, to meet the performance standards of the position and who has presented acceptable proof of disability. If the position you apply for is subject to the disability preference requirement, you will be asked to provide information in support of your request for disability preference when you complete the application for employment.
https://civilrights.ku.edu/annual-security-and-fire-safety-report
https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf
https://www.laborposters.org/federal/1606-federal-pay-transparency-poster.htm
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
