Administrative Project Coordinator

Rural Electric Inc; Mesa (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Rural Electric Inc in Mesa, AZ is seeking an organized Project Coordinator to support our construction projects by coordinating administrative operations, tracking timelines, and ensuring smooth communication among field supervisors and office staff.

The role involves handling time sheets, vacation requests, PO processing, cost data from accounting, contract review, pre-liens, and equipment scheduling, while maintaining safety compliance and accurate documentation.

Qualifications

• High School diploma or equivalent; associates or bachelor's degree preferred.
• General construction knowledge.
• Strong written and verbal communication.
• Ability to assume responsibility and communicate effectively with others.
• Establishes and maintains effective relationships.
• Good judgement and decision making.
• Intermediate to advanced MS Office proficiency.

Responsibilities

• Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor's signature.
• Process PO requests.
• Perform accounting tasks related to the collection of cost data required to monitor project budgets and schedules.
• Contract review and set-up.
• Process customer pre-liens and supplier waivers.
• Resource monitoring - materials procurement and equipment scheduling.
• Relationship managements - internal and external.
• Compile data and information from technical and accounting sources; calculations and summarizations of same as directed.
• Observe safety regulations.
• Other duties as assigned by supervisor.

Skills

MS Office

Written & Verbal Communication

Construction Knowledge

Relationship Management

Judgement & Decision Making

Education

High School diploma

Associates or Bachelor's degree preferred

Job description

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Rural is not, now or in the future, sponsoring visas for this position.

The Project Coordinator works closely with field supervisors and office staff to help keep construction projects on schedule and within budget by monitoring project revenue, materials, and expenses. We are looking for an organized and proactive administrative Project Coordinator to support our team by connecting administrative operations with project management, tracking timelines, coordinating stakeholder communications, and maintaining accurate documentation to ensure successful project delivery.

KEY RESPONSIBILITIES:

Project coordination and Administrative Operations

• Coordinate and process general administrative work (time sheets, vacation requests, supply requisitions, etc.) for supervisor's signature.
• Process PO requests.
• Perform a variety of accounting tasks related to the collection of cost data required to monitor project budgets and schedules.
• Contract review and set-up.
• Process customer pre-liens and supplier waivers.
• Resource monitoring - materials procurement and equipment scheduling.
• Relationship managements - internal and external.
• Compile data and information from technical and accounting sources; calculations and summarizations of same as directed.
• Observe safety regulations.
• Other duties as assigned by supervisor.

QUALIFICATIONS AND SKILLS:

• High School diploma or equivalent required. Associates or bachelor's degree preferred.
• General construction knowledge.
• Good written and verbal communication skills.
• Ability to assume responsibility, interface and communicate effectively with others.
• Establishes and maintains effective relationships.
• Exhibits tact and consideration; displays a positive outlook and pleasant manner.
• Good judgement - exhibits sound and accurate judgement; displays willingness to make decisions; supports and explains reasons for decisions.
• Intermediate to advanced skill in MS Office products.

Accessibility: If you need an accommodation as part of the employment process please contact Human Resources at

Phone: [phone]

Email: [e-mail]

Equal Opportunity Employer, including disabled and veterans.