Administrative Project Coordinator

O'Brien Engineering, Inc.; Dallas, Northern (TX, KY); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical/Dental/Vision

IRA with 3% match

Life Insurance

Disability Insurance

Adoption Assistance

Educational Assistance

8 Paid Holidays + PTO

Job summary

OEI (O'Brien Engineering & Architecture) is seeking a full-time Project Coordinator in Dallas, TX to keep projects on track by coordinating documentation, schedules, and communications with clients and internal teams. The ideal candidate is detail-oriented, organized, and capable of managing multiple priorities in a fast-paced environment while supporting project managers with day-to-day administration.

The role requires strong organizational skills, proficiency in Microsoft Office, and a

Qualifications

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Experience in project coordination, administrative support, construction, or engineering is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• High attention to detail and accuracy.
• Strong problem-solving skills and ability to work independently.
• Professional and customer-focused attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Responsibilities

• Provide administrative and project support to multiple Project Managers.
• Assist with project setup, organization, and maintenance of project files.
• Prepare, review, and distribute project documents, reports, and correspondence.
• Track project schedules, deadlines, deliverables, and milestones.
• Coordinate meetings, prepare agendas, and document meeting minutes.
• Communicate with clients, contractors, vendors, and internal team members regarding project status and documentation.
• Process contracts, proposals, and change orders as needed.
• Maintain accurate project records and ensure documentation is current and complete.
• Support project closeout by organizing final documentation and deliverables.
• Perform general office and administrative duties to support the engineering team.

Skills

Organization

Time management

Communication

Attention to detail

Problem-solving

Independent work

Education

Associate's or Bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Full Time Dallas, TX, US

Salary Range: $50,000.00 To $60,000.00 Annually

OEI (O'Brien Engineering & Architecture) is seeking a full-time Project Coordinator. This position plays a key role in ensuring projects are executed efficiently by coordinating documentation, tracking schedules, communicating with clients and internal teams, and assisting project managers with day-to-day administrative and project coordination tasks.

The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced environment while maintaining a high level of accuracy and professionalism.

Job Location: On site in Dallas, TX office

• Provide administrative and project support to multiple Project Managers.
• Assist with project setup, organization, and maintenance of project files.
• Prepare, review, and distribute project documents, reports, and correspondence.
• Track project schedules, deadlines, deliverables, and milestones.
• Coordinate meetings, prepare agendas, and document meeting minutes.
• Communicate with clients, contractors, vendors, and internal team members regarding project status and documentation.
• Process contracts, proposals, and change orders as needed.
• Maintain accurate project records and ensure documentation is current and complete.
• Support project closeout by organizing final documentation and deliverables.
• Perform general office and administrative duties to support the engineering team.

Project Coordinator Qualifications:

• Associate's or Bachelor's degree preferred, or equivalent work experience.
• Previous experience in project coordination, administrative support, construction, engineering, or a related field is preferred.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to prioritize multiple projects and meet deadlines.
• High attention to detail and accuracy.
• Strong problem-solving skills and ability to work independently.
• Professional and customer-focused attitude.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Project Coordinator Benefits Summary:

• Medical (8 plans to choose from), Vision, Dental,
• Simple IRA with 3% matching,
• Basic Term Life and Personal Accident Insurance,
• Basic Disability Insurance,
• Adoption Assistance Program,
• Educational Assistance Program,
• 8 Paid Holidays in addition to PTO

OEI's foundation:

• teamwork
• taking ownership
• competence
• ethical behavior

What makes us unique?

• We offer high expertise in a small package
• We are structured to hear, understand, and solve customer problems
• We have a culture of training and employee development

Established in 1987 in North Texas, OEI serves clients nationwide and overseas. OEI is a Service-Disabled Veteran-Owned Small Business, Texas HUB, and NCTRCA SBE firm.